Fund Operations Oversight Officer (m/f) (CDD until the end of January 2027)

ING Solutions Investment Management (ISIM) is looking for a Fund Operation Oversight Officer to support the current and planned developments of its activities in Luxembourg.
Your working environment
ISIM is a subsidiary of ING Luxembourg. ISIM benefits from the status of a “Super ManCo” as it has the licenses to manage both UCITS and Alternative Investment Fund (AIF).
ISIM oversees Investment funds distributed by ING Group entities.
Launched in 2014, ISIM is pursuing its development and its positioning as the Management Company (‘ManCo’) of ING Group and is the key tool for Investment fund solutions within the Group.
ISIM is looking for a Fund Operation Oversight Officer to reinforce its team.
As a Fund Operation Oversight Officer, you will oversee the activities of the Central Administrations and Depositary Banks of investment funds managed by ISIM. More specifically, you will perform the following controls:
Oversight and controls of delegated functions (Fund Administration, Depositary Bank)
Perform initial and periodic due diligence on the delegates
Review and analyse the Key Performance Indicators & Key Risk Indicators of the funds (monthly review/exceptions reports from delegates)
Review and follow up the cash and asset reconciliations
Oversee the coordination of the fund corporate life cycle (general meetings of shareholders, board circular resolutions, etc)
Coordinate the funds’ dividend payments
Ensure that fund tax documentation is in place and accurate
Coordinate and prepare the recurrent meetings with delegates and draft respective minutes
Ensure day-to day monitoring of delegates and follow-up of incidents
Work in close cooperation with Portfolio, Finance, Risk, Compliance and Legal
Financial Statements and other fund reporting
Coordinate the entire funds’ audit process with Central Administration and auditors
Check the Financial Statements
Review/coordinate all other fund reporting
Board reporting and meeting
Organise the funds’ board meetings
Ensure the preparation of the board packs in collaboration with the various counterparties (Central Administration, Depositary Bank, auditors, Investment Manager)
Given the size of the team, the Fund Operation Oversight Officer will also have to ensure support/backup with regard to administrative tasks of the ManCo whenever needed.
Our offer
This position is a great opportunity to:
Develop and benefit from training on-the-job thanks to an expert team
Join the Management Company of one of the leading banks in Luxembourg within an international environment
Have a contributing role in the development of the structure, allowing for a spirit of initiative
Work in a convivial and dynamic environment of a human-size company but integrated within a large group
Benefit from a wide range of tasks and some autonomy, including multiple contacts with internal and external representatives
Your profile
Knowledge and experience
Master in economics / finance or equivalent
Relevant experience in the fund industry (e.g. in relation with Fund Administration, Depositary Bank or audit of funds)
Skills
Knowledge of:
regulatory requirements and fund organization applicable to both UCITS and AIF;
fund accounting mechanisms and NAV calculation
financial markets and products
Excel proficiency and comfortable with numbers
Flexible and eager to learn
Rigorous and critical scepticism
Sense of responsibility and autonomy
Team player with good communication skills (both oral and written)
Fluent in French and English is a must have.
Your work environment
ING is a global financial institution with a strong European footprint. The Group provides retail and wholesale banking services to approximately 41 million customers worldwide. With more than 60,000 employees, ING operates through an international network and offers a broad range of banking and financial services across numerous markets.
In Luxembourg, ING serves private, professional and institutional clients through dedicated teams of banking specialists, benefiting from both local expertise and the resources of an international banking group.