Administrative Assistant

The Executive Assistant will be responsible for managing the schedules and communications of key R&D executives. Their duties include prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements. He/She will be responsible for administrative duties. They also filter and prioritize client visits, partners or phone calls, and communicate on behalf of the executive they support.
Other responsibilities include:
Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
Maintaining comprehensive and accurate records
Performing minor accounting duties
Answering phone calls in a polite and professional manner
Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
Supporting the administrative needs of local teams
Requirements:
5+ years of experience supporting administrative functions at the executive level
Current Experience in a semiconductor company or technology company
Ability to thrive in a fast-paced environment and operate with a high sense of urgency
Ability to show and demonstrate on a consistent basis initiative, professionalism, poise and flexibility and work within an environment of frequent interruptions, conflicting priorities, and varying workloads
Ability to observe strict confidentiality in all aspects of services provided
Strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external clients
Highly developed written communication skills, including report writing, presentations, email correspondence and verbal communication skills, particularly in dealing with people of diverse backgrounds
Advanced experience in in Microsoft Windows operating systems and Microsoft Office applications including Microsoft Word, PowerPoint, Excel, and Outlook
Excellent calendar management skills and demonstrated history of complex scheduling with consistent follow through
Proven ability to work independently
Project management skills
Strong organization and prioritization skills; demonstrated history of successfully managing multiple concurrent initiatives and maintaining one’s own workflow
Demonstrated ability to meet project deadlines
Ability to effectively exercise discretion and judgment in handling confidential/proprietary information
Ability to anticipate needs, resourcefulness and responsiveness are essential
Ability to consistently strive for excellence and exercise good judgment.
Dependability, dedication, resourcefulness, and independence
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