Head- VDC, Guided Buying & Process excellence -

JOB PURPOSE
The Head – VDC, Guided Buying & Process Excellence is responsible for driving vendor development, procurement process excellence, and guided buying strategies to enhance cost efficiency, supplier performance, and procurement effectiveness. The role ensures a structured supplier qualification process, optimizes procurement workflows through digital tools, and strengthens contract management by developing sustainable procurement frameworks.
ORGANISATION CHART
Head – CoE Procurement --> Head – VDC, Guided Buying & Process Excellence
Responsibilities
KEY ACCOUNTABILITIES
Key Performance Indicators (KPIs)
Vendor Development & Management
Collaborate with category teams to identify and prioritize supplier development needs based on cost competitiveness, supply constraints, and quality standards.
Conduct market research to identify new suppliers, including local alternatives to imports and OEM supplies, ensuring supplier diversity and cost efficiency.
Maintain and update supplier profiles, monitoring industry trends and market conditions that impact procurement costs.
Establish governance for vendor pre-qualification, technical due diligence, and capability assessment processes.
Oversee comprehensive vendor evaluation frameworks — covering financial health, technical expertise, past performance, compliance, and ESG credentials.
Implement a robust supplier qualification and selection process to ensure optimal vendor performance.
Drive site surveys, factory inspections, and reference checks for critical or high-value vendors.
Develop and manage a vendor database across the organization to ensure access to high-quality suppliers.
Lead resolution of supplier-related concerns by driving initiatives like Advanced Product Quality Planning (APQP) and Production Part Approval Process (PPAP).
Facilitate cost improvement strategies, supplier component development, and value engineering initiatives.
Conduct periodic vendor feedback surveys to assess supplier satisfaction, present findings to management, and address any service gaps.
Identification of competent vendors
Identification of various value-added technology to sustains and increase profitability
Identification of competent vendor for developments of spares
Number of new qualified vendors onboarded (local/global)
Lead time reduction
Retaining the vendors
Vendor satisfaction score from feedback surveys
Minimization of orders
Process Excellence
Drive continuous improvement in procurement processes, leveraging digital tools, automation, and AI/ML-driven solutions.
Develop and maintain KPIs and SLA dashboards to track procurement performance and identify improvement areas.
Periodically update procurement SOPs to ensure consistency, compliance, and operational efficiency.
Oversee knowledge management activities and implementation of risk management frameworks to document best practices and lessons learned.
Generate strategic insights to support direct procurement decision-making and enhance supplier negotiations.
Percentage of procurement processes automated/digitized
Compliance rate with updated SOPs and risk management protocols
Lead time reduction
Cost savings
TAT improvement
Responsibilities
KEY ACCOUNTABILITIES - Additional Details
Key Performance Indicators (KPIs)
Guided Buying
Enhance and expand procurement catalogues to improve accessibility, efficiency, and compliance with business requirements.
Lead the onboarding of new suppliers into procurement catalogues.
Oversee the creation and renewal of static and punch-out catalogues across multiple categories.
Develop and maintain Outline Agreements across the organization to streamline procurement processes.
Oversee timely establishment, renewal, and execution of Annual Rate Contracts (ARCs) and Annual Maintenance Contracts (AMCs) to secure cost efficiency and service continuity.
Maximize the utilization of ARC buying modules to enhance procurement effectiveness.
Cost savings achieved through ARCs and AMCs utilization
Reduction in inventory level
Minimization of orders
ESG
Implement ISO 20400 sustainable procurement guidelines across procurement processes.
Integrate life cycle costing principles to assess long-term cost impacts and sustainability considerations.
Provide solutions for ESG-related challenges, including environmental protection, water conservation, and climate change mitigation in procurement.
Implement Occupational Health & Safety Management, Environmental Management (ISO 14001), and Energy Management Systems and ensure alignment with BRSR requirements.
Timely submission of reports
% improvement in cost efficiency through life cycle cost assessments
Measured impact of ESG initiatives on procurement and supplier partnerships
Team Development and Management
Identify training needs, facilitate skill development programs, and enhance team competencies.
Address team concerns, provide guidance, and create opportunities for professional growth.
Foster a culture of collaboration, accountability, and continuous improvement.
Encourage participation in team-building activities and employee engagement initiatives.
Performance Improvement
Knowledge enhancement
EXTERNAL INTERACTIONS
Suppliers, Contractors, Freight operators CHAs, Freight forwarders
Trade Association, Competitors, Government authorities, Customs, External Auditors
INTERNAL INTERACTIONS
User Departments, Finance
Internal auditors
FINANCIAL DIMENSIONS
Savings as per market scenarios and with respect to previous year cost provided by vendor
Saving across group due to leveraging of Guided Buying and process improvements
Savings due to vendor management and alternate vendor development
OTHER DIMENSIONS
No. of Account handled (Vendors/Customers) = 10000 vendor data base
Digital processes implementation = 2 new technologies / year
Stakeholder Management for implementation of Process improvements projects
EDUCATION QUALIFICATIONS
Degree in Engineering
Post graduate Diploma/Degree in Management
RELEVANT EXPERIENCE
20+ years of experience in Procurement
8+ years in Vendor management
COMPETENCIES
Vendor Management and Development (Expert)
Personal Effectiveness
Stakeholder Focus
Networking
Capability Building
Strategic Orientation
Social Awareness
Entrepreneurship
Execution & Results
Teamwork & Interpersonal influence
Problem Solving & Analytical Thinking
Planning & Decision Making
Stakeholder Management (Proficient)
Business Acumen (Proficient)
Risk Assessment and Management (Proficient)
Business / Contractual Communication (Proficient)
Proficiency in Use of Procurement Tools (Expert)
Environment, Social and Governance (ESG) Sustainability (Proficient)

Work arrangement
No