Admin & Accounts Professional

Job Title: Admin & Accounts Professional
Location: JP Nagar, Bengaluru, Karnataka
Work Mode: On-site
Employment Type: Full-time
Experience: Minimum 5+ years
About Ammunic Systems
Ammunic Systems Pvt. Ltd. is a Bengaluru-based defence technology and R&D company focused on developing advanced hardware and strategic technology solutions. We are looking for an experienced and responsible Admin & Accounts Professional to independently manage day-to-day office administration and support accounting and finance operations.
Key Responsibilities
Administration
Independently manage day-to-day office administration and ensure smooth functioning of office facilities.
Coordinate housekeeping, security, maintenance, repairs and other facility-related services.
Manage office supplies, stationery, pantry and other consumables.
Coordinate with vendors and service providers for office requirements.
Maintain records of office assets, equipment and consumables.
Coordinate office maintenance and ensure timely resolution of facility-related issues.
Assist in organizing meetings, company events and employee activities.
Coordinate travel, accommodation and transportation arrangements when required.
Maintain proper administrative records and documentation.
Support HR and Management with day-to-day administrative requirements.
Accounts & Finance
Handle and maintain day-to-day accounting and expense records.
Verify vendor invoices, bills and supporting documents.
Prepare payment requests and coordinate with Management/Finance for timely payments.
Maintain records of vendor bills, expenses, advances and outstanding payments.
Manage petty cash and maintain proper supporting documentation.
Assist with bank reconciliation and accounting entries.
Support monthly accounting and financial closing activities.
Maintain and coordinate documentation related to GST, TDS and other statutory requirements.
Coordinate with external accountants, auditors and consultants as required.
Maintain proper filing of invoices, receipts, bills and financial documents.
Ensure accuracy and timely completion of accounting activities.
Coordination & Reporting
Coordinate with HR, Finance, Engineering, vendors and Management for administrative and financial requirements.
Prepare regular reports related to office expenses, vendor payments and administrative activities.
Monitor recurring office expenses and service payments.
Ensure timely renewal of office-related services, contracts and subscriptions.
Identify opportunities for cost control and process improvement.
Maintain confidentiality of company and financial information.
Required Qualifications & Skills
Bachelor’s degree in B.Com, M.Com, BBA, Finance, Business Administration or a related field.
Minimum 5+ years of relevant experience in Administration, Accounts or a similar role.
Strong working knowledge of MS Excel / Google Sheets.
Good knowledge of accounting principles and financial documentation.
Experience with accounting software / ERP systems.
Good understanding of GST, TDS and basic statutory compliance.
Strong vendor management and coordination skills.
Excellent organizational and documentation skills.
Strong attention to detail and accuracy.
Good communication and interpersonal skills.
Ability to independently manage multiple responsibilities.
Should be proactive, dependable and capable of coordinating with different teams and external vendors.
Preferred Experience
Experience in startups, engineering, manufacturing, electronics, defence technology or R&D organizations will be preferred.
Candidates with experience handling both office administration and accounts operations independently will be preferred.
Contact Email:- career@ammunicsystems.com

Work arrangement
No