Accounts Co-Ordinator

Key Roles and Responsibilities1. Project Accounts & Cost Coordination
· Maintain accurate financial records for assigned ground mount projects.
· Monitor project budgets, expenditures, commitments, and cost allocations.
· Track project-wise costs including materials, labour, equipment, transportation, subcontractors, and other site expenses.
· Assist in comparing actual project costs against approved budgets and forecasts.
2. Invoice & Payment Processing
· Coordinate the collection, verification, and processing of supplier and subcontractor invoices.
· Ensure invoices are supported by purchase orders, delivery notes, work completion certificates, and relevant approvals.
· Coordinate with procurement and project teams to resolve invoice discrepancies.
· Maintain payment trackers and follow up on pending approvals and payments.
3. Vendor & Subcontractor Coordination
· Maintain vendor and subcontractor account records.
· Coordinate with suppliers regarding invoices, payment status, statements of account, and outstanding balances.
· Assist in reconciliation of vendor accounts.
· Support the preparation and monitoring of subcontractor payment schedules.
4. Project Documentation & Reporting
· Maintain organized records of invoices, purchase orders, payment certificates, expense claims, and other financial documents.
· Prepare weekly and monthly project cost reports.
· Update project financial trackers and management reports.
Key Performance Indicators (KPIs)
· Timely processing of invoices and payment documentation.
· Accuracy of project cost records.
· Timely completion of vendor and account reconciliations.
· Accuracy and timeliness of project financial reports.
· Percentage of costs recorded against approved budgets.
· Reduction in invoice discrepancies and processing delays.
· Timely follow-up and closure of outstanding financial documents.

Work arrangement
No