Business Administrator

Job Summary
We are looking for a proactive and detail-oriented Business Administrator to support the company's accounting, documentation, and administrative functions. The ideal candidate will assist in maintaining financial records, managing business documentation, coordinating with internal teams and external vendors, and ensuring smooth day-to-day business operations. This role requires excellent organizational skills, confidentiality, and the ability to handle multiple responsibilities efficiently.
Key Responsibilities
Accounting Support
Assist in maintaining accounts payable and accounts receivable records.
Prepare and organize invoices, purchase orders, expense reports, and payment documentation.
Coordinate with external accountants, auditors, banks, and vendors.
Maintain financial records and ensure all supporting documents are properly filed.
Assist in monthly financial reconciliations and report preparation.
Track vendor payments, reimbursements, and outstanding invoices.
Company Documentation
Maintain and organize company records, contracts, agreements, licenses, and compliance documents.
Prepare business correspondence, reports, presentations, and official documentation.
Ensure proper version control and secure storage of confidential documents.
Support the preparation and submission of statutory and regulatory documents.
Maintain employee and vendor documentation in compliance with company policies.
Administrative & Operational Support
Manage office administration and coordinate daily business activities.
Schedule meetings, maintain calendars, and prepare meeting minutes.
Coordinate travel arrangements and logistics when required.
Support procurement activities and maintain office supplies.
Liaise with vendors, clients, and service providers.
Assist management with special projects and operational initiatives.
Ensure compliance with company policies and administrative procedures.
Required Qualifications
Bachelor's degree in Business Administration, Commerce, Accounting, Finance, or a related field.
2–5 years of experience in business administration, accounting support, or office administration.
Working knowledge of accounting principles and financial documentation.
Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
Experience using accounting software (e.g., QuickBooks, Tally, Zoho Books, Xero, or similar) is an advantage.
Excellent written and verbal communication skills.
Strong organizational, analytical, and problem-solving abilities.
Ability to maintain confidentiality and handle sensitive information.
Preferred Skills
Accounting Support
Financial Record Management
Invoice Processing
Documentation Management
Office Administration
Contract Administration
Microsoft Office Suite
ERP/Accounting Software
Vendor Coordination
Compliance Documentation
Time Management
Attention to Detail
Multitasking
Organizational Skills
Professional Communication

Work arrangement
No