HR Executive - Compliance & Legal affairs

HR Executive - Compliance & Legal affairs
Company: EMPHORIA WORKS PVT LTD (EWPL)
Industry: Construction & Power Transmission
Department: Human Resources
Location: Bhubaneswar, Odisha | On-site
Employment Type: Full-Time
Experience: 1–4 Years
Role Overview
We are looking for an HR Executive - Compliance & Legal Affairs to support the organization in managing labour compliance, statutory requirements, legal documentation, employee-related legal matters, and coordination with external legal consultants and advocates.
The role will involve ensuring timely compliance with applicable labour laws and regulations, maintaining statutory records, supporting legal proceedings and notices, and assisting management in HR-related legal and compliance matters.
Key Responsibilities1. Legal & Employee Relations Support
Support the organization in handling employee-related legal matters, disputes, notices, and grievances.
Coordinate with external advocates and legal consultants on ongoing legal matters.
Assist in preparing responses, documents, statements, and supporting records required for legal cases.
Maintain proper records of legal notices, cases, correspondence, and related documentation.
Support the HR team in matters related to disciplinary action, misconduct, termination, domestic enquiry, and employee grievances.
2. Labour Law & Statutory Compliance
Monitor compliance with applicable labour laws, employment regulations, and statutory requirements.
Maintain compliance records, registers, returns, licences, notices, and other statutory documentation.
Track statutory filing and renewal deadlines and ensure timely completion.
Support compliance requirements applicable to project sites, contractors, and workmen.
Assist in ensuring compliance under applicable laws relating to wages, working conditions, employee benefits, and labour welfare.
3. Compliance Audit & Documentation
Prepare and maintain compliance checklists, trackers, and audit documentation.
Support internal and external compliance audits by arranging required records and documents.
Identify compliance gaps and coordinate with concerned departments for corrective action.
Maintain proper documentation to ensure audit readiness across corporate and project locations.
4. Contract & Legal Documentation
Assist in drafting, reviewing, and maintaining basic agreements, contracts, MoUs, NDAs, undertaking letters, notices, and other legal documents.
Coordinate with internal departments and external legal consultants for document review and execution.
Track contract validity, renewal dates, amendments, and related approvals.
Ensure proper filing and confidentiality of legal and contractual documents.
5. Legal Research & Regulatory Updates
Conduct research on applicable Indian labour laws, employment laws, corporate laws, and other regulations relevant to the organization.
Track important amendments, notifications, and regulatory changes.
Prepare brief summaries of relevant legal and compliance updates for management and HR reference.
Support the team in understanding and implementing new statutory requirements.
6. Site & Project Compliance Support
Coordinate with project/site HR and administration teams regarding statutory and labour compliance requirements.
Verify availability and maintenance of required labour-related records and documentation at project sites.
Support compliance related to contractors, manpower agencies, workmen, and other third-party personnel.
Assist during labour inspections, statutory inspections, and compliance audits whenever required.
7. HR Policy & Governance Support
Assist in drafting and updating HR policies, SOPs, disciplinary procedures, employee declarations, and compliance-related documents.
Ensure HR processes are aligned with applicable legal and statutory requirements.
Maintain confidentiality of sensitive employee, legal, and organizational information.
Qualifications
LLB / Bachelor of Laws from a recognized university.
1–4 years of experience in HR Legal, Labour Law, Compliance, Employee Relations, or Corporate Legal functions.
Candidates with experience in the construction, infrastructure, EPC, power transmission, or similar industry will be preferred.
LLM, Diploma/Certification in Labour Laws, HR Compliance, or Corporate Law will be an added advantage.
Bar Council enrollment is an advantage but not mandatory.
Preferred Experience
Candidates with exposure to any of the following will be preferred:
Labour law and statutory compliance
Employee relations and disciplinary matters
Legal notices and case documentation
Coordination with advocates and external legal consultants
Contract and agreement documentation
Labour inspections and statutory audits
Contractor and workmen compliance
Legal research and regulatory updates
HR policy and SOP drafting
Skills & Competencies
Good knowledge of Indian Labour Laws and employment-related regulations.
Basic understanding of the Contract Act, Companies Act, and other applicable commercial/corporate laws.
Strong documentation and record-management skills.
Good written and verbal communication skills.
Strong attention to detail and legal accuracy.
Ability to coordinate effectively with advocates, consultants, employees, site teams, and management.
Strong confidentiality and professional integrity.
Good working knowledge of MS Word and Excel.
Ability to independently track compliance deadlines and follow up with stakeholders.
Willingness to travel to project sites when required.

Work arrangement
No