Tender and bidding Executive

Department: Sales / Tendering & Business Development
Location: Janakupuri, Delhi NCR
About the Role
We are looking for a detail-oriented and proactive Tendering & Bidding Executive who excels in identifying, preparing, coordinating, and submitting tenders and bids across government, PSU, and private-sector opportunities.
The ideal candidate should be highly comfortable with tender portals, bid documentation, compliance requirements, and deadline-driven work. The role requires strong documentation skills, attention to detail, and the ability to coordinate with internal teams as well as external departments and authorities.
The candidate should also be willing to travel to different states and visit relevant government departments, PSUs, offices, and other institutions whenever required for tender-related work, documentation, submissions, meetings, or follow-ups.
Key Responsibilities
1. Tender and Bid Identification
Regularly search and monitor GeM, CPPP, state government portals, PSU portals, and other relevant tender platforms.
Identify tenders and bidding opportunities relevant to the company's products and capabilities.
Evaluate tender eligibility, technical requirements, EMD, turnover, experience, certifications, timelines, and other conditions.
Maintain a structured database/tracker of upcoming, active, submitted, and awarded tenders.
Ensure important tender opportunities are escalated to the Senior Manager within the required timelines.
2. Tender Documentation & Preparation
Assist in preparing complete tender and bid documentation.
Prepare and compile technical, commercial, statutory, financial, and supporting documents.
Ensure all documents are correctly formatted, signed, stamped, notarized, uploaded, and submitted as required.
Prepare checklists for every tender to ensure zero-miss documentation.
Coordinate internally to collect documents such as company certificates, OEM authorizations, technical datasheets, compliance documents, declarations, undertakings, experience certificates, and financial documents.
Carefully review tender documents and identify missing information, discrepancies, or compliance gaps before submission.
3. Long & Complex Tender Support
Assist in handling large, detailed, and long-duration tender processes involving extensive documentation and multiple compliance requirements.
Study tender/RFP documents and create clear requirement-wise documentation checklists.
Track clarifications, amendments, corrigenda, pre-bid requirements, and submission deadlines.
Support preparation of technical compliance statements and bid-related documentation.
Coordinate with sales, technical, finance, service, dispatch and management teams wherever required.
4. Bid Submission & Portal Management
Manage timely uploading and submission of bids on relevant portals.
Verify uploaded documents and bid details before final submission.
Maintain proper records of submitted bids, acknowledgement receipts, tender fees, EMDs, and other submission-related documents.
Monitor tender status after submission and support further documentation or clarification requirements.
5. Department & Government Coordination
Coordinate with relevant government departments, PSUs, organizations, and authorities regarding tender-related requirements.
Travel to different states when required for department visits, tender follow-ups, document submission, meetings, or other bidding-related activities.
Assist in coordinating pre-bid meetings, technical discussions, document verification, and other tender-related interactions.
6. Internal Coordination
Work closely with the Senior Manager and support the team in meeting tender deadlines.
Coordinate with Sales, Technical, Finance, Service, Dispatch and Management teams for required inputs.
Follow up with concerned team members to ensure documents and information are received on time.
Maintain confidentiality and accuracy of commercial and business information.
Required Skills & Competencies
Strong tender searching and opportunity identification skills.
Excellent documentation and file-management skills.
Strong attention to detail with a zero-error approach.
Ability to read and understand tender/RFP documents.
Good knowledge of GeM, CPPP, and government/PSU tender portals.
Strong MS Office skills, particularly Excel and Word.
Good written and verbal communication skills.
Ability to work under strict deadlines and manage multiple tenders simultaneously.
Strong follow-up and coordination skills.
Organized approach to maintaining tender records and documentation.
Preferred Qualifications
Graduate in any discipline; candidates with a background in Business Administration, Commerce, Engineering, Sales, or related fields will be preferred.
1–4 years of experience in tendering, bidding, procurement, GeM, government sales, or documentation-related roles.
Experience in government/PSU tenders, telecom, technology, electrical, infrastructure, or industrial equipment will be an added advantage.

Work arrangement
No