Founder Office Associate

Location: Loudon Street, Kolkata (On-site job)
Employment Type: Full-Time
Salary: Up to 3 LPA
Probation Period: 3 months
About the Role:
As a Founder Office Associate to the CEO & Founder at Dhanvesttor, you will work closely with the CEO to structure, streamline and optimise her work, time and priorities. This is not a purely administrative or routine support role. The position requires someone who is highly organised, responsible, and proactive, and who understands the context of tasks, thinks independently, and contributes meaningfully to the CEO’s effectiveness.
The ideal candidate will be able to understand the CEO’s priorities, anticipate requirements, bring structure to competing demands, contribute to discussions and decision-making, and independently drive tasks and follow-ups to completion.
Essential Duties and Responsibilities:
1. Calendar Management
Manage and maintain the CEO’s personal calendar and schedule.
Schedule, reschedule and coordinate personal appointments and commitments.
Ensure there are no scheduling conflicts and that adequate time is allocated between commitments.
Maintain a clear and updated daily, weekly and monthly schedule.
Send timely reminders and follow-ups for upcoming appointments and commitments.
Coordinate changes in the schedule based on the CEO’s requirements.
Keep track of important personal dates, appointments and commitments.
2. Personal Coordination
Coordinate the CEO’s personal requirements and day-to-day personal activities as assigned.
Coordinate with relevant vendors, service providers, assistants, establishments or individuals for personal requirements.
Make necessary arrangements for appointments, bookings, deliveries, purchases and other personal requirements.
Follow up with external parties to ensure that personal tasks are completed on time.
Maintain a tracker/checklist of pending and completed personal requirements wherever required.
3. Personal Appointments & Commitments
Coordinate personal appointments, wellness appointments, consultations and other personal engagements.
Manage confirmations, cancellations and rescheduling of personal appointments.
Ensure that the CEO has all relevant information before any appointment or commitment.
4. Personal Travel & Logistics Coordination
Assist with the coordination of personal travel plans, bookings and related arrangements whenever required.
Coordinate transportation, hotel/reservation requirements and other personal travel logistics as instructed.
Maintain the CEO’s personal travel schedule and ensure timely reminders for travel-related commitments.
5. Personal Purchases & Deliveries
Coordinate personal purchases, deliveries, returns, exchanges and other personal errands as required.
Follow up with vendors/service providers regarding delivery timelines and pending requirements.
Maintain records or details of personal orders and requirements wherever necessary.
6. Follow-ups & Reminders
Ensure that all assigned personal tasks are followed up on and closed within the required timeline.
Proactively remind the CEO about upcoming personal commitments, appointments, important dates and pending matters.
Identify potential scheduling conflicts, delays or issues in advance and communicate them promptly.
7. Confidentiality & Discretion
Maintain *strict confidentiality* regarding the CEO’s personal information, schedule, commitments and activities.
Handle sensitive personal information with complete discretion and professionalism.
Ensure that personal information is not disclosed to unauthorised individuals.
Exercise sound judgement when handling confidential or sensitive personal matters.
Critical Skills and Attributes:
Excellent organisational and time-management skills.
Strong calendar and scheduling management abilities.
High level of attention to detail.
Proactive, dependable and responsible approach.
Strong follow-up and coordination skills.
Excellent verbal and written communication skills.
Ability to manage multiple personal requirements simultaneously.
Strong sense of confidentiality and discretion.
Mature, trustworthy and professional personality.
Ability to handle last-minute changes and urgent requirements calmly.
Good working knowledge of Google Calendar, Google Workspace, MS Office and basic Excel.
Comfortable using technology and AI tools for organisation and productivity.
Ability to work independently with minimal supervision.
Qualifications & Experience:
Graduate degree or equivalent qualification.
2–3 years of prior experience as a Founder Office Associate, Executive Assistant, Secretary or in a similar personal coordination role*, preferably supporting a Founder, CEO or senior professional.
Prior experience in personal calendar management and personal coordination will be preferred.
The selected candidate will be expected to maintain a high degree of confidentiality, professionalism, ownership, responsiveness and discretion while managing the CEO’s personal schedule and requirements.
If this opportunity feels like the right fit, you can also share your CV with us at careers@dhanvesttor.com.

Work arrangement
No