Marketing Executive (Admin, Retail)

Position: Marketing Executive (Admin, Retail)
Please Note: We are hiring candidates with 1.5–3 years of relevant experience who can join at the earliest.
This is a 1-year contract role, with the possibility of extension based on performance.
Work Mode: Hybrid (4 Days Work from Office, 1 Day Work from Home)
Work Location: Mumbai – Powai
Working Days: Monday to Friday
Working Hours: Greece Business Hours (Tentatively 12:00 PM IST – 8:30 PM IST)
Job Summary
We are looking for a highly organized and proactive Marketing Admin, Retail to support the International Marketing team in ensuring seamless marketing operations and efficient project execution. This role is responsible for managing end-to-end marketing administrative processes, coordinating with cross-functional teams and external agencies, and ensuring the timely execution of marketing initiatives while maintaining operational excellence.
Roles & Responsibilities – Retail Marketing Operations
Work closely with internal cross-functional teams, external stakeholders, and multiple agencies to support marketing campaigns and business objectives.
Manage end-to-end Purchase Order (PO) creation, invoice processing, and payment tracking for all marketing spends while ensuring audit compliance.
Track provisions and ensure timely processing of invoices and vendor payments.
Create, maintain, and manage item codes and master data within the ERP system.
Monitor packaging development projects (GClips) from initiation through completion, ensuring timelines and budgets are met.
Provide administrative support for day-to-day marketing operations, including samples, feasibility requests, media assets, and documentation.
Manage end-to-end project administration, including internal code creation, vendor extensions, documentation, and filing.
Coordinate with multiple stakeholders to ensure smooth execution of ongoing marketing initiatives.
Support market, consumer, and competitor analysis using Nielsen, Global Data, and other available insights to assist brand strategy and campaign planning.
Track routine marketing operations, including A&CP spending and budget monitoring.
Ensure accurate documentation, reporting, and maintenance of marketing records.
Required Skills & Competencies
Strong project management and coordination skills.
Excellent stakeholder management with the ability to work across multiple internal and external teams.
Strong organizational and time management abilities.
Exceptional attention to detail and accuracy.
Ability to manage multiple projects simultaneously in a fast-paced environment.
Strong problem-solving mindset with a proactive approach to work.
Excellent written and verbal communication skills in English.
Ability to work under pressure while maintaining high levels of flexibility.
Positive attitude, growth mindset, and strong teamwork orientation.
Tools & Platforms
Microsoft Office Suite (Excel, PowerPoint, Word)
ERP Systems (preferred)
GClips (Packaging Project Tracking)
Nielsen & Global Data (preferred)
Qualifications & Experience
Bachelor's degree (preferably in Accounting or a related discipline).
1.5–3 years of relevant experience in Marketing Administration, Marketing Support, Project Coordination, or a similar role.
Prior experience in the FMCG/Food & Beverage industry will be an advantage.
Experience working with ERP systems is preferred.
Proven experience handling multiple stakeholders and cross-functional coordination.
Strong administrative and operational support experience.
Excellent proficiency in Microsoft Office.
Fluent in written and spoken English.
Why Join Us
This role offers the opportunity to support global marketing operations while gaining exposure to international stakeholders, cross-functional collaboration, and end-to-end marketing project management. You will play a key role in driving marketing excellence through operational efficiency, stakeholder coordination, and seamless execution in a dynamic, fast-paced environment.

Work arrangement
No