Executive - GeM and Tendering

We are looking for a GeM & Tendering Expert who will manage end-to-end bidding operations on the Government e-Marketplace (GeM) portal and other e-procurement platforms, ensure compliance with tendering norms, and drive vendor assessment and empanelment processes to support the organization's government sales pipeline.
Key Responsibilities
GeM Portal Management
Manage seller/buyer registration, catalog listing, and profile updates on GeM
Identify and track relevant Bids, RA (Reverse Auction) events, and Direct Purchase opportunities
Prepare and submit technical & financial bids on GeM within deadlines
Handle GeM contract management: order acceptance, delivery timelines, invoicing, and payment tracking
Ensure compliance with GeM guidelines (OEM authorization, MSE/Startup benefits, Make in India norms, GST compliance)
Tendering & Bid Management
Track tender notifications across CPPP, e-Procurement portals, state portals, and private tender platforms
Manage full bid lifecycle: EOI, RFP, RFQ, Open Tender, Limited Tender, Single Tender, Global Tender, Two-Bid (Technical + Financial) system
Prepare bid documents including technical proposals, financial bids, EMD/Bid Security, PBG (Performance Bank Guarantee), and compliance statements
Conduct pre-bid meeting participation, query resolution, and addendum tracking
Evaluate tender terms (L1 basis, QCBS, PQ/technical eligibility criteria) and advise on go/no-go decisions
Vendor Assessment & Vendor Management
Conduct vendor/supplier evaluation and empanelment as per organizational and government norms
Assess vendors on technical capability, financial stability, past performance, compliance certifications (ISO, MSME, GST, PAN, etc.)
Maintain vendor scorecards, risk assessments, and periodic performance reviews
Coordinate with legal/finance teams for vendor onboarding, contracts, and SLA compliance
Support reverse auction strategy and negotiation with vendors/OEMs
Compliance & Documentation
Maintain up-to-date knowledge of GFR (General Financial Rules), CVC guidelines, Public Procurement Policy, and MSME Procurement Policy
Ensure timely renewal of documents: EMD instruments, bank guarantees, licenses, certifications
Maintain audit-ready records of all bids submitted, won/lost, and reasons for rejection
Required Skills & Knowledge
In-depth working knowledge of the GeM portal (bidding, RA, direct purchase, catalog management, contract management)
Strong understanding of types of bidding: Open Tender, Limited Tender, Single Tender, Global Tender, EOI, RFP, RFQ, Two-Bid/Three-Bid systems, Reverse Auction, L1 and QCBS evaluation methods
Knowledge of vendor assessment frameworks: technical eligibility, financial eligibility, past performance evaluation, risk scoring
Familiarity with EMD, Bid Security Declaration, Performance Bank Guarantee (PBG) requirements
Understanding of GFR, CVC guidelines, MSME/Startup exemptions, Make in India policy
Proficiency in MS Excel, MS Word, and tender/document management tools
Strong drafting and documentation skills for technical/financial bid preparation
Qualifications
Bachelor's degree (Commerce/Engineering/Business Administration); MBA preferred
Certification in Government Procurement / GeM / Public Procurement (preferred, not mandatory)
Prior experience working with government departments, PSUs, or B2G sales is highly desirable

Work arrangement
No