IT Administrative Assistant

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a IT Administrative Assistant based in India.
This is a fully remote opportunity supporting the day-to-day operations of an Information Technology department. The role provides direct administrative support to IT leadership while helping keep procurement, vendor coordination, security administration, and departmental initiatives running smoothly. You will work across calendars, meetings, travel, purchasing, invoices, and documentation, ensuring priorities are organized and followed through. The position also offers exposure to information security policies, compliance activities, audits, and risk assessments. Success in this role requires strong organization, attention to detail, discretion, and the ability to manage multiple priorities independently. You will collaborate with IT leaders, vendors, and teams across the business in a professional and fast-paced environment.
Accountabilities
Provide administrative and operational support to IT leadership, including calendar management, meeting coordination, travel arrangements, and conference registrations.
Coordinate IT procurement activities from initial request through delivery, maintaining accurate records and tracking information throughout the process.
Prepare and manage purchase requisitions, purchase orders, vendor invoices, and related documentation.
Communicate with vendors, coordinate approvals, and support vendor and contract administration activities.
Assist with the administration and maintenance of information security policies, procedures, records, and documentation.
Support security audits, risk assessments, compliance initiatives, and related recordkeeping requirements.
Coordinate IT department meetings, special projects, and other operational activities while serving as a liaison between IT, vendors, and other business functions.
Requirements
2–4 years of experience in administrative support, preferably within an IT or technology-focused environment.
Previous experience with procurement, purchasing, vendor coordination, or vendor management is preferred.
Experience supporting executives, senior leaders, or department management is an advantage.
Familiarity with vendor contract administration and maintaining organized business records.
Exposure to information security, compliance, audits, or risk management is a plus.
Strong organizational, communication, problem-solving, and time-management skills, with exceptional attention to detail.
Ability to handle confidential information professionally and work independently in a remote environment.
Comfortable using computers, standard office equipment, and digital tools for communication, documentation, scheduling, and tracking.
Ability to occasionally lift or move equipment weighing up to 25 lbs and remain seated while working at a computer for extended periods.
Benefits
Fully remote work arrangement in India.
Full-time position within an Information Technology environment.
Opportunity to work closely with IT leadership and gain broad exposure to technology operations.
Hands-on experience across procurement, vendor management, information security, compliance, and departmental projects.
Collaborative exposure to stakeholders across IT and other business functions.
Opportunity to contribute to process efficiency and the smooth operation of a technology organization.
Professional environment offering varied administrative and operational responsibilities.
Travel support and coordination responsibilities as needed.
How Jobgether Works
We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
We appreciate your interest and wish you the best!
Why Apply Through Jobgether?
Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Work arrangement
No