Marketing Planning Operations and Insights Executive

Marketing Planning Operations and Insights Executive
Department: Marketing
Function: Planning Operations and Insights
Reports to: Marketing Planning Operations and Insights Director
Location: Permanent Remote
About the organisation
Our client is an Abu Dhabi-based diversified holding and platform-building group focused on developing and scaling businesses across strategically important sectors. Its portfolio includes mobility, aviation, fintech, insurance, healthcare, mining and energy, professional services, and other high-impact opportunities. The group is building an integrated marketing function covering strategy, brand, creative, digital, insights, operations, and growth.
Why join
Work across several businesses, sectors, audiences, and commercial models rather than supporting a single brand.
Help shape the standards, systems, and working practices of a growing group marketing function.
Collaborate with senior leaders, portfolio companies, institutional stakeholders, strategic partners, and specialist advisers.
Use data, digital tools, and approved AI solutions to improve the quality and efficiency of marketing delivery.
Role purpose
Support marketing planning, governance, budget administration, performance reporting, and continuous improvement across the group marketing function. The role creates accurate visibility and helps teams follow agreed processes consistently.
Key responsibilities
Planning and calendar management
Maintain annual, quarterly, and monthly plans and a consolidated marketing activity calendar.
Coordinate inputs from Brand, Creative, Digital, and portfolio stakeholders, and track milestones, dependencies, and decisions.
Budget administration
Maintain budget trackers, forecasts, purchase-order status, and invoice records in partnership with Finance.
Support accruals and committed-spend visibility, and flag variances or missing information early.
Governance and process
Maintain standard operating procedures, templates, briefing forms, approval matrices, and governance checklists.
Promote consistent use of project, asset, and document systems, and record opportunities for improvement.
Performance reporting
Collect KPI inputs and prepare recurring dashboards and scorecards.
Check data quality and summarise trends, achievements, risks, and actions in a format suitable for decision-making.
Vendor and agency coordination
Maintain vendor records, scopes, contract dates, rates, and performance information.
Support onboarding, utilisation tracking, and review meetings, and identify opportunities to consolidate spend.
Tools knowledge and AI
Maintain shared knowledge repositories and template libraries.
Use approved AI tools to accelerate summaries, research, documentation, and recurring reporting, while tracking improvement actions.
Key deliverables
Integrated marketing calendar
Budget and committed-spend tracker
Planning and governance packs
Monthly marketing scorecard
SOP and template library
Vendor tracker
Action and risk logs
Measures of success
Planning data accuracy
Budget tracker accuracy
Governance compliance
Action closure rate
Reporting timeliness
Reduction in process errors
Vendor record completeness
Qualifications
Bachelor’s degree in marketing, business, finance, operations, project management, or a related discipline.
Fluent English is required; Arabic is desirable.
Required experience
Four to seven years of experience in marketing operations, PMO, planning, business operations, or project coordination.
Strong Excel, reporting, and process-management skills.
Experience supporting budgets, vendors, and recurring business reviews is preferred.
Technical skills
Advanced Excel
PowerPoint
Project-management tools
Budget tracking
Power BI fundamentals
SharePoint or document-management platforms
Process documentation
Vendor management
AI productivity tools
Core competencies
Sound strategic and commercial judgement appropriate to the role level.
Ownership of outcomes, quality, and follow-through.
Strong stakeholder management and collaboration across group and portfolio teams.
Clear written and verbal communication, including the ability to simplify complex information.
Strong prioritisation and execution in a fast-evolving environment.
Curiosity, learning agility, and responsible use of data, digital tools, and AI.
Ideal candidate profile
A highly organised marketing-operations professional who enjoys building structure, working with numbers, and improving how teams plan and execute.
Role scope
Responsibilities may evolve as the organisation and its portfolio businesses continue to grow.

Work arrangement
No