Interior Design & Executive VA

HIRING: Interior Design & Executive Virtual Assistant
We are looking for a highly professional and detail-oriented Interior Design & Executive Virtual Assistant to support a small interior design business across both design production and executive/administrative tasks.
The ideal candidate has hands-on experience with AutoCAD, SketchUp, and/or Photoshop, along with a background in interior design, architecture, construction, furniture, or a related industry. The candidate should also have strong Executive Assistant or administrative experience, with the ability to manage schedules, inboxes, documents, vendors, orders, and other business-related tasks independently.
The successful candidate should be organized, trustworthy, proactive, and comfortable supporting a business owner with both day-to-day administrative responsibilities and design-related production work.
Responsibilities
Design & Production Support
Assist with interior design and architectural production tasks
Create, edit, and organize drawings and design documentation
Use AutoCAD, SketchUp, and/or Photoshop for design and production-related tasks
Assist with drafting, floor plans, layouts, and other design documents
Maintain accurate project files, specifications, and documentation
Perform data entry related to design projects
Assist with furniture, product, and material selections when needed
Research products, materials, vendors, and design-related information
Help coordinate design-related tasks and project requirements
Executive & Administrative Support
Provide day-to-day administrative and executive support to the business owner
Manage and organize email inboxes and communications
Manage calendars, appointments, meetings, and schedules
Organize documents, files, records, and business information
Handle phone calls and professional communications
Assist with client, vendor, contractor, and supplier coordination
Track tasks, deadlines, orders, and follow-ups
Perform general data entry and administrative duties
Proactively identify tasks that need attention and help manage priorities
Orders & Vendor Coordination
Assist with furniture, product, and material orders
Communicate with vendors, suppliers, and contractors as needed
Track orders, deliveries, invoices, and related documentation
Follow up with vendors regarding order status, pricing, availability, and delivery
Maintain organized records of purchases and vendor information
Assist with procurement-related administrative tasks
Confidentiality & Business Support
Handle sensitive business, financial, client, and company information with discretion
Assist with payment-related and order-related administrative tasks when required
Maintain confidentiality of business and client information
Follow company procedures for handling sensitive information
Work professionally under confidentiality or NDA requirements
Maintain a high level of trust, integrity, and professionalism
Organization & Task Management
Manage multiple priorities and deadlines effectively
Keep projects, documents, schedules, and communications organized
Follow up on outstanding tasks and commitments
Work independently with minimal supervision
Identify problems or pending tasks and take initiative to address them
Support the business owner in managing the overall workflow and day-to-day operations
Qualifications
Proven experience with AutoCAD, SketchUp, and/or Photoshop
Background in interior design, architecture, construction, furniture, or a related industry
Experience with production drafting or design documentation
Experience working with design projects, drawings, plans, or specifications
Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role
Experience managing calendars, schedules, inboxes, documents, and administrative tasks
Experience coordinating with clients, vendors, contractors, or suppliers
Experience handling orders, purchasing, procurement, or product coordination is a strong advantage
Strong attention to detail and organizational skills
Excellent written and verbal communication skills
Ability to handle confidential and sensitive information professionally
Strong time management and ability to prioritize multiple tasks
Ability to work independently and take initiative
Professional, reliable, trustworthy, and detail-oriented
Experience working with US-based clients or businesses is a strong advantage
What We’re Looking For
A well-rounded VA who can support both design production and executive/administrative tasks
Someone who is organized, proactive, detail-oriented, and trustworthy
A professional who can work independently and communicate confidently with clients, vendors, and business partners
Someone looking for a long-term opportunity
Compensation
$5/hour
Work Setup
100% Work From Home
Schedule
Monday to Friday
Night shift (US Business Hours)
Apply
hr@linkage.ph | https://linkage.ph
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Empowering digital professionals in Pampanga and beyond.
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Work arrangement
No