Purchasing Co-ordinator (DTC Brand)- (PH)

Purchasing Coordinator (DTC Brand)
Remote · Philippines · Full-Time · 9:00PM – 6:00AM EST
About Residence Supply
Residence Supply designs premium lighting and home hardware for people who treat their living spaces as works of art. From sculptural wall lamps to heritage-inspired switches and outlets, every piece is built to feel timeless. We're growing fast, and our visual identity is central to how we introduce the brand to new customers.
The role
A Purchasing Coordinator manages the daily tasks that keep an organization's procurement process running smoothly, including preparing purchase orders, tracking deliveries, and maintaining accurate vendor and inventory records. They liaise closely with suppliers to resolve issues around delays, discrepancies, or quality, while coordinating internally with finance and operations to verify budgets and match invoices to received goods. Strong organizational skills and attention to detail are essential, as the role often serves as the primary point of contact between the company and its vendors. Ultimately, the Purchasing Coordinator helps control costs and ensures the business has the materials it needs to operate efficiently.
What you’ll do
Send RFQs (Requests for Quotation) to suppliers and follow up proactively
Evaluate supplier quotes based on: reliability, lead times, specification accuracy
Select the best supplier and place purchase orders
Handle payment processing and order confirmation
Monitor production timelines and hold suppliers accountable to deadlines
Conduct virtual quality control (QC) checks before shipment
Prepare packing lists and coordinate shipment logistics
Track shipments through to final delivery
Manage after-sales support related to completed orders
Ensure all workflows strictly follow brand guidelines and SOPs
What We're Looking For
Experience: 1-1.5 years of sourcing experience (ideally lighting)
Knowledge of: CRM, Google Sheets, Asana, Discord, WeChat, Shopify is a plus
The Details
Location: Remote
Schedule: Full-time, minimum 40 hours/week; 09:00 PM to 06:00 AM EST.
Time off: 10 days paid time off per year.
Tools: Hours logged via Hubstaff; dedicated remote workspace expected.
We are an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or disability status.

Work arrangement
No