Executive Assistant

About the Opportunity
The hiring organization is seeking an Executive Assistant to provide high-level administrative and operational support to US-based executives and business owners. This role manages competing priorities, communicates professionally on behalf of leadership, and anticipates organizational needs while maintaining strict confidentiality and discretion.
This is a full-time, remote position based in the United States, operating during standard US business hours.
Key Responsibilities
Manage complex calendars, meetings, appointments, and scheduling across multiple priorities and time zones.
Manage executive inboxes, correspondence, follow-ups, and communications.
Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and itineraries.
Prepare documents, presentations, reports, meeting agendas, and executive materials.
Track priorities, commitments, deadlines, and action items to ensure timely completion.
Conduct research, evaluate options, and present clear recommendations.
Coordinate with clients, vendors, partners, and internal team members on behalf of leadership.
Support meetings by preparing materials, documenting action items, and coordinating follow-up.
Maintain organized records, digital files, trackers, and confidential information.
Support executive projects and operational priorities as needed.
Identify opportunities to improve organization, workflows, and executive efficiency.
Required Qualifications
3+ years of professional executive assistant experience supporting executives, founders, or senior leadership.
Near-native written and spoken English proficiency with strong professional communication skills and grammar.
Demonstrated experience managing complex calendars, inboxes, travel, and meetings.
Exceptional attention to detail, organization, and follow-through.
Excellent professional judgment, discretion, and ability to handle confidential information.
Ability to manage multiple priorities independently in a fast-paced remote work environment.
Strong research and problem-solving skills.
Tech-savvy proficiency with Google Workspace and experience with modern business and project management tools, with the ability to learn new tools quickly.
Ability to work during US business hours.
Reliable primary and backup internet connections.
Preferred Qualifications
Previous experience working with executives or companies based in the United States, United Kingdom, Canada, or Australia.
Experience supporting founders or C-suite executives.
Professional experience within a startup, agency, or professional services environment.
Experience coordinating projects across multiple stakeholders.
Experience with CRM systems, advanced project management platforms, AI tools, or workflow automation platforms.
Experience creating standard operating procedures (SOPs), executive dashboards, trackers, or operational systems.

Work arrangement
No