Personal Assistant to ABA Company Manager

Personal Assistant to an ABA Company Manager
Seeking a highly organized and proactive Personal Assistant to support a manager at a growing ABA therapy company. This person will help manage daily administrative responsibilities, organize priorities, and ensure important tasks and follow-ups are completed.
Responsibilities
* Manage the manager’s calendar, appointments, meetings, and reminders.
* Organize emails and flag messages that require immediate attention.
* Follow up with employees, therapists, parents, vendors, and other contacts.
* Coordinate meetings and maintain notes, action items, and deadlines.
* Assist with staff scheduling and schedule changes.
* Track outstanding tasks and provide regular updates.
* Prepare documents, spreadsheets, reports, and presentations.
* Make phone calls and conduct research as needed.
* Assist with employee onboarding and collect required documentation.
* Help coordinate communication between management and staff.
* Maintain organized electronic files and company records.
* Handle confidential client and company information in accordance with HIPAA requirements.
* Provide general administrative support to help the manager stay organized and productive.
Qualifications
* Previous experience as a Personal Assistant, Administrative Assistant, or Executive Assistant.
* ABA, behavioral health, therapy, or healthcare experience is strongly preferred.
* Excellent spoken and written English.
* Strong organization, time management, and attention to detail.
* Professional and confident phone and email communication.
* Able to manage multiple priorities and follow through without constant supervision.
* Proficient with Google Workspace, Microsoft Office, calendars, and spreadsheets.
* Familiarity with ABA scheduling or practice-management software is a plus.
* Understanding of HIPAA and patient confidentiality is preferred.
* Reliable, resourceful, discreet, and proactive.
Ideal Candidate
The ideal candidate is a dependable and detail-oriented person who can keep the manager organized, communicate professionally with staff and families, and ensure that daily administrative responsibilities do not fall through the cracks.

Work arrangement
No