Payroll Specialist

Payroll Specialist
Location: United States
Job Type: Full-Time
Experience Level: Entry-Level / Associate
Job Overview
We are seeking a detail-oriented and organized Payroll Specialist to support payroll processing, employee records, payroll reporting, and related administrative activities. The ideal candidate will be comfortable working with numbers, maintaining confidential information, and ensuring payroll data is accurate and processed in a timely manner.
This position is well suited for an early-career professional looking to develop experience in payroll administration, accounting operations, and employee support.
Key Responsibilities
Assist with the preparation and processing of regular payroll cycles.
Review employee timekeeping, attendance, compensation, deductions, and payroll-related information for accuracy.
Enter and maintain payroll data in payroll and HR systems.
Assist with employee onboarding, status changes, compensation updates, and payroll adjustments.
Research and resolve routine payroll discrepancies and employee inquiries.
Maintain accurate and confidential payroll and employee records.
Assist with payroll reports, reconciliations, and payroll-related documentation.
Coordinate with HR, Finance, and other internal teams regarding payroll information.
Support the processing of payroll deductions, benefits, taxes, and other payroll-related items.
Help ensure payroll activities follow company policies and applicable federal and state requirements.
Review payroll data for inconsistencies and escalate complex issues when necessary.
Assist with audits and requests for payroll documentation.
Maintain organized records and follow established payroll procedures.
Perform other payroll and administrative duties as assigned.
Qualifications
High school diploma or equivalent required.
Associate or bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or a related field is a plus.
0–2 years of experience in payroll, accounting, finance, HR administration, or a related field.
Strong attention to detail and numerical accuracy.
Basic understanding of payroll and accounting principles.
Proficiency with Microsoft Excel, Google Sheets, or similar spreadsheet tools.
Strong organizational and time-management skills.
Ability to handle confidential information professionally.
Good written and verbal communication skills.
Strong problem-solving skills and ability to identify discrepancies.
Ability to work independently in a remote environment.
Must be authorized to work in the United States.
Preferred Qualifications
Previous experience with payroll processing or payroll administration.
Familiarity with payroll or HRIS platforms.
Knowledge of U.S. payroll practices, including federal and state payroll requirements.
Experience with timekeeping and attendance systems.
Familiarity with payroll reporting and reconciliation processes.
Experience with ADP, Workday, Paychex, UKG, or similar platforms is a plus.
Basic knowledge of accounting software is beneficial.

Work arrangement
No