US Executive Assistant

The Offer:
Salary: $2,000 USD / Month
Employment Type: Full-time Contractor (Via Agency)
Schedule: Monday – Friday, 15:00 – 23:00 CET (9am–5pm NY Time)
Location: Remote (Kosovo, Albania, Macedonia, Balkans)
Industry: US Private Firm
The Opportunity:
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and operational support to a private US-based firm. The ideal candidate will be comfortable working independently, managing multiple priorities, and handling confidential information with discretion.
The role will involve supporting day-to-day business operations, managing schedules and communications, coordinating meetings, organizing documents, and assisting with various administrative and executive-level tasks. Experience working with US-based startups or firms is preferred, and a legal background is considered an advantage.
Key Responsibilites:
Calendar & Schedule Management: Manage calendars, schedule meetings, coordinate appointments, and ensure deadlines and priorities are properly tracked.
Executive Support: Provide day-to-day administrative support, helping manage priorities, follow-ups, meetings, and other executive tasks.
Email & Communication: Monitor, organize, and respond to emails and correspondence as needed. Communicate professionally with clients, colleagues, and external contacts.
Meeting Coordination: Schedule and coordinate meetings, prepare relevant materials, and ensure timely follow-up on action items. Document & File Management: Prepare, organize, and maintain documents, records, and digital files while ensuring confidentiality.
Administrative Support: Assist with general business and personal administrative tasks to ensure smooth day-to-day operations.
Research & Coordination: Conduct online research, gather information, and assist with various projects and operational tasks as needed.
Task & Deadline Management: Track ongoing tasks, follow-ups, and priorities to ensure nothing falls through the cracks.
Qualifications:
Prior experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Office Manager, or similar role.
Experience supporting an executive, business owner, attorney, or senior professional is preferred.
Experience working with US-based startups or companies is preferred.
Legal background or previous experience working in a law firm is preferred but not required.
Excellent organizational and time-management skills.
Strong written and verbal communication skills in English.
Proficiency with Microsoft Office, Google Workspace, and other productivity tools.
Ability to manage multiple priorities independently and meet deadlines.
High level of attention to detail, reliability, and professionalism.
Ability to handle confidential and sensitive information with discretion.
Infrastructure: A reliable internet connection and the ability to work effectively in a remote setting.
Why Apply?
Competitive USD salary.
Work from home.
Work directly with a US-based private firm.
Opportunity to work closely with US professionals and gain valuable international experience.
Supported by an established Balkan talent agency.

Work arrangement
No