Tender Manager

Atharva Planning and Research Centre Pvt. Ltd. (APARC) is looking for a Tender Manager to join our Projects team.
If you've spent atleast two years or so around tenders, proposals, or project documentation and want to grow fast — this is for you.
Organisation: APARC – Atharva Planning and Research Centre Pvt Ltd.
Position: Tender Executive
Location: Ahmedabad
Department: Projects
Job Type: Full - time
Experience Required: Minimum 2 Years
Qualification: Graduate/Post-Graduate (open to equivalent qualifications with relevant experience).
Key Responsibilities:
1. Possess Tender & E-Tendering Knowledge
Complete tender lifecycle: NIT/RFP → pre-bid → bid preparation → submission → evaluation → award
Government e-tendering portals such as GeM, CPPP, Gujarat e-Procurement, and relevant state/department portals
Understanding of technical bid, financial bid, EMD, tender fee, performance security
Bid submission procedures, deadlines and online document uploading
Addenda/corrigenda and amendments
Pre-bid queries and clarifications
2. Knowledge of Government Procurement & Tender Rules
Basic understanding of GFR (General Financial Rules)
Government procurement procedures
Eligibility criteria and qualification requirements
Consortium/JV requirements
Experience and turnover criteria
Bid security, performance guarantee and retention provisions
Contract conditions and penalty/liquidated damages clauses
3. Tender Document Preparation
Should be able to independently prepare/check:
Technical proposals
Company profiles and credentials
Eligibility compliance sheets
Technical compliance matrices
CVs of experts
Similar-work experience statements
Financial bid formats
Undertakings, declarations and affidavits
Power of Attorney and authorization documents
4. Document & Compliance Management
A good Tender Executive should be extremely detail-oriented and able to:
Read an entire RFP and identify every requirement
Prepare a Tender Compliance Checklist
Track missing documents
Check validity of certificates
Ensure correct signatures, stamps and formats
Cross-check dates, figures, names and project references
Maintain tender-wise document folders and records
5. Financial Understanding
Basic knowledge of:
BOQ and price schedules
GST and applicable taxes
Professional fees/manpower costing
EMD and performance security calculations
Financial eligibility/turnover calculations
Bid pricing and comparison
Basic Excel formulas and financial sheets
6. Research & Coordination
The person should be capable of:
Finding relevant tenders online
Screening tenders against organizational eligibility
Preparing a Bid/No-Bid assessment
Coordinating with technical experts, finance, HR and management
Collecting CVs and project credentials
Following up with team members for pending documents
Maintaining a tender calendar
7. Important Software Skills
MS Word, MS Excel, PowerPoint
Scanning and digital signatures
Government e-tender portals
8. Soft Skills
Strong written English
Excellent attention to detail
Ability to work under strict deadlines
Follow-up and coordination skills
Confidentiality
Ability to handle multiple tenders simultaneously
Good understanding of formal government correspondence
Why this role matters
Tenders are how our projects begin. You'll sit at the centre of our business development — and you'll learn the full picture of how planning and research projects are won.
Location: Ahmedabad | Type: Full-time
Interested? Send your CV to hr@aparc.org with "Tender Executive" in the subject line. Know someone who'd fit? Please tag or share.
#Hiring #AhmedabadJobs #TenderExecutive #UrbanPlanning #BidManagement #ProposalWriting #JobsInGujarat

Work arrangement
No