License & Documentation Administrator

🚢 We're Hiring: License & Documentation Administrator
Are you highly organised, detail-oriented, and experienced in maritime documentation, crew administration, immigration, or compliance?
We’re looking for a License & Documentation Administrator to manage crew documentation, licences, certificates, compliance records, and onboarding activities.
📋 What You’ll Do
Manage and maintain maritime crew documents, licences, and certificates
Collect, review, and verify onboarding documentation
Track passport, visa, licence & certificate expiry dates
Coordinate timely renewals and follow-ups
Support immigration, visa, and work-permit documentation
Coordinate end-to-end crew onboarding documentation
Follow up on missing, incomplete, or expired documents
Maintain accurate trackers, databases, and digital records
Prepare compliance and documentation reports using MS Excel & MS Office
Coordinate with crew members, internal teams, agencies, and other stakeholders
Handle confidential information with professionalism
🎯 What We’re Looking For
✔️ Experience in maritime documentation / crew management / marine HR
✔️ Experience in immigration, compliance, document control, or HR administration
✔️ Strong MS Excel, Word & Outlook skills
✔️ Excellent organisation and attention to detail
✔️ Strong communication and follow-up skills
✔️ Ability to manage multiple deadlines independently
✔️ Comfortable handling confidential and sensitive information
⭐ Preferred Background
Maritime | Shipping | Seafarer Documentation | Crew Operations | Marine HR | Immigration & Visa Administration | Compliance | Document Control | Employee/Crew Onboarding
If you’re someone who enjoys keeping documentation accurate, organised, and up to date, we’d love to hear from you! 🚀
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Work arrangement
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