Front Office Receptionist

The core responsibilities for the job include the following:
Front Office Management:
Serve as the first point of contact for visitors, clients, and stakeholders, ensuring a warm and professional welcome.
Handle incoming calls, emails, couriers, and visitor coordination with efficiency and professionalism.
Maintain reception areas, meeting rooms, and common spaces in an organized and presentable manner.
Coordinate hospitality arrangements for employees and guests.
Administrative Support:
Oversee day-to-day office administration and ensure seamless operational flow.
Liaise with vendors, housekeeping, facility management teams, and office suppliers.
Maintain organized records of office documents, invoices, contracts, and administrative trackers.
Support travel bookings, expense reimbursements, and coordination of office events and activities.
Ensure timely execution of administrative processes and escalate issues when necessary.
Executive Calendar and Coordination:
Manage calendars, appointments, and meeting schedules for C-level executives.
Coordinate internal and external meetings, including cross-time-zone scheduling when required.
Schedule interviews, leadership meetings, business reviews, and client interactions.
Track meeting priorities, send reminders, and ensure timely follow-ups.
Assist leadership with travel arrangements, itineraries, and meeting logistics.
Requirements:
Bachelor's degree in business administration, commerce, management, or a related field.
1-5 years of proven experience in front office, administration, or executive coordination roles.
Excellent verbal and written communication skills in English (Hindi proficiency is a plus).
Strong organizational skills with the ability to multitask and prioritize effectively.
Proficiency in MS Office Suite (Excel, Outlook, Word, PowerPoint) and calendar management tools.
Professional demeanor with strong stakeholder management and interpersonal skills.
Ability to maintain confidentiality and exercise discretion when working with senior leadership.
Preferred Attributes:
Prior experience supporting senior management or C-suite executives.
A background in professional services, finance, consulting, or accounting industries is highly desirable.
Strong problem-solving abilities and a solutions-oriented mindset.
High sense of ownership, accountability, and attention to detail.
Positive attitude with the ability to work independently and as part of a team.

Experience
1-5 yrs