Executive Assistant

Company Description KOOL - EX COLD CHAIN LIMITED is a cold chain logistics company headquartered in Thane, India, with operations spanning over 50 offices and warehouses across the country. The company operates India’s first solar warehouses in its cold chain logistics facility, reflecting a commitment to innovation and sustainability. With more than 30 years of industry experience and a team of around 200 employees, KOOL - EX focuses on delivering quality, fast, and efficient services. By leveraging advanced technology, the company provides customers with one-stop solutions, enhanced visibility, and high standards of service, delivery, and accounting.
Role Description This is a full-time, on-site Executive Assistant role based in Mumbai. The Executive Assistant will provide comprehensive executive support, including managing calendars, scheduling meetings, coordinating travel, and preparing expense reports. The role involves handling correspondence, drafting documents and presentations, organizing files, and maintaining accurate records. The Executive Assistant will support day-to-day administrative operations, liaise with internal and external stakeholders, and help prepare reports and meeting materials. The position requires proactive coordination of priorities, confidentiality in handling sensitive information, and effective communication across teams.
Qualifications
Strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and confidential documentation handling.
Experience with Expense Reports and basic accounting or finance-related administrative tasks.
Excellent Communication abilities, both written and verbal, for interacting with executives, teams, and external partners.
Proficiency in Administrative Assistance tasks such as document preparation, filing, data entry, and office coordination.
Good organizational and time-management skills, with the ability to handle multiple priorities and deadlines.
Comfort with using productivity tools (e.g., MS Office suite, email, conferencing platforms) and willingness to learn new systems.
Prior experience supporting senior management or leadership is preferred; logistics or supply chain exposure is an advantage.
Relevant diploma or degree in Business Administration, Commerce, or a related field is beneficial.

Work arrangement
No