Office Administrator

Office Administrator – Engineering Services / Civil Engineering
Location: United Arab Emirates
Experience: 5+ years (Consultancy background preferred)
Language: Arabic & English (fluent)
About the Role
We are seeking an experienced Office Administrator to manage day-to-day administrative operations for our Engineering Services / Civil Engineering consultancy in the UAE. The ideal candidate will have strong experience handling employee visas, government/authority correspondence, logistics coordination, and office management within a consultancy environment.
Key Responsibilities
Manage end-to-end employee visa processing (new visas, renewals, cancellations) and liaise with PRO/government portals as required
Oversee daily office administrative activities and ensure smooth day-to-day operations
Support the hiring process — coordinate job postings, screen candidates, schedule interviews, and manage onboarding documentation for new employees
Prepare periodic reports to Management summarizing company activities, administrative status, and pending actions
Draft and issue official correspondence including letters to government authorities, regulatory bodies, and clients
Prepare and issue packing lists, LPOs (Local Purchase Orders), and coordinate/follow up with logistics providers on shipments and deliveries
Maintain accurate records of visas, contracts, correspondence, and administrative documentation
Liaise with internal departments and external stakeholders (clients, authorities, vendors) to ensure timely completion of administrative tasks
Requirements
Minimum 5 years of experience in an administrative role, preferably within a consultancy or engineering services environment
Solid knowledge of UAE employee visa processes and government/authority procedures
Prior experience in engineering services or civil engineering sector is highly preferred
Fluent in Arabic and English (written and spoken) — essential for government correspondence
Experience handling LPOs, packing lists, and logistics coordination
Strong organizational, reporting, and communication skills
Proficient in MS Office (Word, Excel, Outlook)
Industry: Engineering Services / Civil Engineering

Work arrangement
No