Executive / Administrative Assistant (Remote)

## About the Role
Optimere is seeking a Technical Executive Administrative Assistant to provide direct administrative and executive-level support to a Veterans Administration (VA) IT Product Line (PL) Manager. This role focuses on calendar and meeting management, executive briefings, communications, document preparation, and electronic archiving.
The successful candidate will be highly organized, proactive, detail-oriented, and experienced in supporting VA projects. The role requires strong Microsoft Office and Microsoft Teams skills, excellent written and verbal communication, and an understanding of health IT technology, systems, and specifically VA Telehealth IT systems.
## Key Responsibilities
* Provide direct administrative support to the VA IT Product Line Manager.
* Proactively manage the PL Manager's calendar and schedule required meetings.
* Facilitate meetings as directed.
* Capture, distribute, and appropriately archive meeting minutes.
* Prepare and facilitate weekly, monthly, and as-needed executive-level briefings.
* Develop briefings that can be clearly presented to VA leadership and congressional staff.
* Maintain an archive of executive-level briefings for quick repurposing when needed.
* Lead the formulation and refinement of PL Manager communications to clients, stakeholders, VA leadership, and PL team members.
* Format information for internal and external communications, including memos, emails, presentations, and reports.
* Organize and maintain an electronic archiving system supporting strategic planning and communications needs.
* Apply knowledge of health IT technology and systems, particularly VA Telehealth IT systems, to communications, meetings, strategic planning, and stakeholder needs.
* Work directly with the PL Manager to develop and refine briefings, presentations, communications, and meeting facilitation for different levels of the VA IT organization and external stakeholders.
## Required Qualifications
* 5 years of experience as an Executive Assistant, Personal Assistant, or similar role.
* Minimum 5 years of experience working on VA projects.
* Excellent knowledge and experience with Microsoft Office tools, including creating and formatting Word, PowerPoint, and Excel documents.
* Excellent knowledge of PDF document generation.
* Excellent knowledge of Microsoft Teams.
* Outstanding organizational and time management skills.
* Excellent verbal and written communication skills.
* Strong document formatting, spelling, grammar, and logical presentation skills.
* Ability to work as a self-starter and proactive, detail-oriented planner.
* Bachelor's degree (BA/BS) **or 8 years of equivalent work experience**.
* U.S. Citizen or Permanent Resident authorized to work in the U.S., as visa sponsorship is not available.
## Preferred Qualifications
* No additional preferred qualifications are explicitly stated in the original job description.
## Skills & Competencies
* Executive administrative support
* Calendar management
* Meeting coordination and facilitation
* Meeting minutes
* Executive-level presentations and briefings
* Microsoft Word
* Microsoft PowerPoint
* Microsoft Excel
* Microsoft Teams
* PDF document generation
* Written communication
* Verbal communication
* Document formatting
* Organizational skills
* Time management
* Attention to detail
* Proactive planning
* Electronic document archiving
* Stakeholder communication
* Health IT
* VA IT systems
* VA Telehealth IT systems
* Strategic planning support
## Education & Experience
**Education:**
* BA/BS degree required **or 8 years of equivalent work experience**.
**Experience:**
* 5 years of experience as an Executive Assistant, Personal Assistant, or similar role.
* Minimum 5 years of experience working on VA projects.
## Work Arrangement & Schedule
* **Location:** Atlanta, GA, US
* **Work Arrangement:** Remote
* **Employment Type:** Not specified in the original job description.
* **Schedule:** Specific working hours are not stated.
## Compensation & Benefits
* **Compensation:** Not specified in the original job description.
* **Benefits:** Not specified in the original job description.
## Compliance / Additional Information
* Optimere is an Equal Employment Opportunity employer and states that it pursues and hires a diverse workforce.
* The original listing states that Optimere is unable to sponsor visas at this time.
* Candidates must be **U.S. Citizens or Permanent Residents authorized to work in the U.S.**
* The role supports Veterans Administration IT operations and specifically references VA Telehealth IT systems.
* **Employer:** Optimere
* **Listing Organization:** Jobsultant Solutions
**Apply Now** to support VA IT leadership through executive administration, meeting coordination, communications, briefing development, document management, and strategic planning support.

Work arrangement
No