Operations & Administrative Coordinator – Construction Staffing

We are looking for a highly organized, dependable, proactive Operations & Administrative Coordinator to support the daily operations of the company.
This is not a passive administrative role. We need someone who takes ownership, follows through without repeated reminders, communicates clearly, and is comfortable managing multiple moving parts in a fast-paced staffing environment.
Key Responsibilities
• Maintain an accurate daily roster of all employees, job sites, assignments, supervisors, and schedules
• Coordinate and communicate daily work assignments with employees
• Ensure the following day’s schedules and assignments are confirmed and communicated by 5:00 PM ET
• Monitor employee call-outs, absences, transportation issues, schedule changes, and other workforce issues
• Communicate important staffing changes to management promptly
• Maintain consistent communication with field employees through phone, text, WhatsApp, and email
• Assist with recruiting and onboarding new employees
• Collect and organize employee documentation and ensure onboarding files are complete
• Maintain organized electronic employee folders and company records
• Track timesheets and follow up with employees or supervisors when documentation is missing
• Prepare and organize payroll information for management review before payroll is submitted
• Verify worker hours and identify discrepancies before payroll processing
• Assist with ADP employee setup and payroll-related administrative tasks
• Keep client/job-site information organized and current
• Assist with client communications regarding staffing, scheduling, worker availability, and administrative matters
• Maintain Google Drive files, spreadsheets, employee records, and operational documents
• Prepare daily status updates identifying completed items, outstanding issues, call-outs, missing timesheets, onboarding needs, and anything requiring management attention
• Follow up proactively on open items rather than waiting to be reminded
• Assist with additional administrative and operational projects as the company grows
What We Are Looking For
The ideal candidate is:
• Highly organized and detail-oriented
• Reliable and consistent
• Proactive rather than reactive
• Comfortable working independently
• Excellent at following through on tasks
• Able to prioritize several urgent issues at once
• Comfortable communicating with both construction workers and corporate clients
• Professional but able to communicate clearly and directly
• Experienced with Google Workspace, spreadsheets, email, and digital file organization
• Comfortable learning systems such as ADP and workforce/timekeeping platforms
• Able to maintain confidentiality with employee, payroll, and company information
• Comfortable working in a business where schedules and staffing needs can change quickly
Bilingual English/Spanish is strongly preferred due to regular communication with our workforce.
Experience in staffing, construction, field-service operations, payroll administration, recruiting, HR coordination, or workforce management is strongly preferred.
Schedule
Monday–Friday
8:00 AM–5:00 PM Eastern Time
This is a full-time position requiring consistent availability during those hours. Occasional urgent communications may arise outside normal hours, but the position is structured around regular business hours.
What Success Looks Like
Success in this role means that management does not have to chase information.
Schedules are confirmed.
Timesheets are accounted for.
New employees are properly onboarded.
Worker issues are communicated quickly.
Files are organized.
Payroll information is accurate.
Outstanding items are followed through to completion.
We are looking for someone who can become a trusted operational right hand as N.C. Manpower continues to grow.
If you are organized, accountable, resourceful, and enjoy bringing structure to a fast-moving business, we would like to hear from you.

Work arrangement
No