Executive Assistant to Chief Executive Officer

Key Responsibilities1. Research & Analysis
Conduct in-depth research on business, market, industry, competitors, products, services, vendors, and other topics as assigned by the management.
Collect, analyze, verify, and organize information from reliable sources.
Prepare detailed research reports, summaries, presentations, comparison sheets, and data-driven insights for management review.
Track industry trends, developments, and relevant business information on an ongoing basis.
Conduct research to support management in decision-making, planning, and business initiatives.
Prepare background information and briefing notes for meetings, discussions, and business requirements.
Maintain organized records of research findings, sources, and reference materials.
Handle ad-hoc research assignments requiring quick turnaround and attention to detail.
2. Calendar & Schedule Management
Manage and maintain calendars for Directors and Supervisors.
Schedule, reschedule, and coordinate meetings, appointments, and discussions.
Ensure timely reminders and follow-ups for important meetings and commitments.
Coordinate schedules across internal and external stakeholders.
3. Email Management
Manage and organize official emails and correspondence.
Draft, format, and respond to emails as required.
Prioritize important communications and ensure timely follow-up.
Maintain confidentiality of sensitive business and management-related information.
4. Travel Management
Coordinate domestic and international travel arrangements as required.
Handle flight, hotel, transportation, and other travel bookings.
Coordinate with travel agencies, hotels, airlines, and other service providers.
Maintain travel-related documents, confirmations, and records.
5. Itinerary Planning
Prepare detailed travel itineraries for Directors and Supervisors.
Coordinate flight schedules, accommodation, transportation, meetings, and other activities.
Ensure all relevant travel details and supporting documents are compiled and readily available.
6. Documentation & Microsoft Office
Prepare and maintain professional documents, reports, presentations, and spreadsheets.
Perform Microsoft Excel, Word, and PowerPoint work as required.
Prepare management reports, dashboards, data summaries, presentations, and comparison sheets.
Maintain accurate and organized digital and physical records.
7. Accounting & Payroll Support
Assist with basic accounting and finance-related administrative activities.
Support payroll-related documentation, data compilation, and coordination.
Maintain and organize financial records and supporting documents.
Coordinate with the concerned teams for payroll and accounting requirements as assigned.
8. Meeting Coordination & Follow-ups
Schedule meetings for Directors and Supervisors with internal and external stakeholders.
Prepare meeting agendas, documents, presentations, and other required materials.
Record and track important action items and follow up with concerned individuals.
Ensure timely completion and communication of assigned follow-ups.
9. General Administrative & Management Support
Provide day-to-day administrative and operational support to the management.
Handle confidential and sensitive information with discretion.
Coordinate with internal departments and external stakeholders whenever required.
Manage multiple assignments and prioritize tasks based on business requirements.
Undertake additional responsibilities and special projects assigned by the management.

Work arrangement
No