RBS Administrative Assistant (w/ invoicing and executive assistant)

Primary Responsibilities
The Energy Management Administrative Assistant / Director Assistant / Client Assistant SCS/TSS/NDT will be responsible for provides assistance in administration and function of Energy Management (ISO 50001), research and assistance for Director IND and assistance for clients of IND Core.
Specific Responsibilities
At all times, comply with SGS Code of Integrity and Professional Conduct
Receiving customer inquiries via Request Tracker
Preparing standard quotes based on predefined modules and entering them into SAP
Initiating orders
Creating orders in SAP
Initial customer contact for quality assurance purposes in english
Handing over orders to Customer Service
Reviewing reports and generating certificates (language, layout)
Generating and sending invoices
Distributing reports
Monitoring payment management
General administrative tasks, such as recording absences and sick leave in SAP
Provides assistance in administration and function of Document and Records Management:
Control, and archive all EnMS documentation (manuals, procedures, work instructions, forms)
Give assistance to Director IND
Research and processing of global business content
Coordinating the flow of information between the Industrial Director, managers, teams, and internal functions
Preparing, maintaining, and compiling reports, overviews, and presentations in English
Assisting with the planning, coordination, and tracking of cross-functional tasks, special topics, and projects
Recording, maintaining, and compiling relevant administrative data (e.g., attendance, absences, status overviews, task lists, or key performance indicators)
Ensures work area in GBS is kept clean and presentable at all times.
Remains familiar with SGS quality assurance procedures.
Complies to all SGS QHSE and HR policies and procedures.
Profile
Education: Diploma or Associate Degree in Business Administration or related field (or equivalent experience).
Experience:
3-5 years in administrative support
Familiarity with management systems (preferred)

Employment type
Full-time

Work arrangement
No