Marketing Administrative Assistant

About Us
Clinic Communications is a done-for-you social media and marketing agency built specifically for allied health clinic owners. We help practitioners grow their online presence with content that's both effective and compliant, so they can focus on their client's wellbeing.
About the Role
We're looking for a Marketing Administrative Assistant to keep our day-to-day operations running smoothly. You'll support the marketing team with scheduling, content coordination, client communication and general administrative tasks, playing a key role in helping us deliver great work for our clients, on time, every time.
What You'll Do
Coordinate content calendars and scheduling across multiple client accounts
Assist with organising and preparing marketing materials (captions, graphics, videos) for review and posting
Manage inboxes, calendars and follow-ups for the marketing team
Communicate with clients to gather assets, approvals, and feedback
Track project timelines and flag any delays or bottlenecks
Maintain organised files and systems (e.g. Google Drive, project management tools)
Support onboarding of new clients with admin setup tasks
Handle other ad hoc administrative duties as needed
What We're Looking For
Strong organisational skills and attention to detail
Comfortable managing multiple projects and deadlines at once
Clear, professional written and verbal communication
Proficient with tools like Google Workspace, project management software (e.g. Monday) and social media platforms
A proactive, can-do attitude, someone who spots what needs doing and does it
Experience in marketing, social media, or an agency environment is a plus
Interest in health, wellness or the allied health space is a bonus but not required
Why Join Us?
Work with a growing, purpose-driven agency supporting health practitioners
Collaborative, supportive team culture
Opportunity to learn and grow within the marketing and health communications space

Work arrangement
Yes