Admin Executive-FMCG

Job Description – Administrative Executive
Position Details
Job Title: Executive\Administrative Executive
Company: Shazia Rice Brand of HR Exports Private Limited
Location: Delhi
Employment Type: Full-Time
Experience: 2 to 3 Year
Qualification: Any bachelor’s degree
Reporting To: Executive Assistant (EA) to the CEO/Director
HR Contact-9218467144
Job Summary
We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide administrative and coordination support to the Executive Assistant (EA) of the CEO/Director. The ideal candidate should possess excellent communication skills, strong follow-up abilities, and the capability to coordinate effectively with multiple departments while maintaining professionalism and confidentiality.
Company: Shazia Rice Brand of HR Exports Private Limited
Shazia Rice is the flagship brand of HR Exports Private Limited, a rapidly growing company in the FMCG industry specializing in premium-quality rice products. With a strong commitment to quality, innovation, and customer satisfaction, the company has established a trusted presence in both domestic and international markets.
Key Responsibilities
1. Professional Email Communication
Draft, review, and send professional emails to internal teams and external stakeholders.
Handle official business correspondence on behalf of the EA and management.
Ensure timely, accurate, and professional communication while maintaining confidentiality.
2. Department Coordination & Follow-up
Coordinate and follow up with all departments regarding assigned tasks, deadlines, and action items.
Track pending work and provide timely status updates to the EA and management.
Ensure smooth communication and collaboration across departments.
3. Meeting Scheduling & Coordination
Schedule meetings, appointments, conferences, and business discussions for the CEO/Director and EA.
Prepare meeting agendas, calendar invites, and coordinate meeting logistics.
Record meeting minutes and follow up on action points to ensure timely completion.
4. Documentation & Record Management
Prepare, organize, maintain, and update company documents, reports, presentations, and official records.
Maintain both digital and physical filing systems.
Ensure documents are accurate, confidential, and easily accessible when required.
5. Administrative Support
Assist in preparing reports, presentations, letters, and business correspondence.
Handle incoming calls, visitors, courier management, and office communication professionally.
Provide day-to-day administrative support to the Executive Assistant and senior management.
Maintain confidentiality of executive information and company records.
6. Office Coordination
Coordinate with internal teams, vendors, and service providers whenever required.
Support the smooth functioning of office administration and daily operations.
Assist in organizing meetings, company events, training sessions, and other official activities.
7. Other Responsibilities
Maintain professional relationships with employees and external stakeholders.
Ensure timely completion of assigned administrative tasks.
Perform additional duties assigned by the Executive Assistant, CEO, or Director.
Required Skills
Excellent written and verbal communication skills.
Professional business email drafting skills.
Strong follow-up and coordination abilities.
Excellent organizational and multitasking skills.
Good knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
Strong documentation and record-keeping skills.
Attention to detail and accuracy.
Ability to handle confidential information with discretion.
Strong time management and problem-solving abilities.
Why Join HR Exports Private Limited – Shazia Rice?
· Opportunity to build and expand an established FMCG food brand.
· Lead innovative product development initiatives with significant business impact.
· Work in a dynamic, collaborative, and growth-focused environment.
· Completive compensation and career advancement opportunities.
· Exposure to product innovation, market expansion, and strategic business
· development.
Work Location: In person
Benefits:
Flexible schedule
Provident Fund
Work Location: In person

Work arrangement
No