Specialist-Admin

Area(s) of responsibility
About Birlasoft
Birlasoft is a global technology company enabling “next-generation” digital transformation through expertise in Cloud, AI, Data, and enterprise solutions. Combining industry proficiency with advanced digital capabilities, it helps businesses accelerate change with speed, scale, and purpose, delivering “future-ready” solutions that enhance agility, resilience, and customer experience. Part of the CKA Birla Group and led by Chairman Mrs. Amita Birla, Birlasoft’s nearly 12,000 professionals drive innovation while building a diverse, inclusive, and learning-oriented culture. With a strong focus on sustainability and long-term value creation, Birlasoft transforms enterprises and communities, earning its reputation as a trusted partner and one of the best places to work.
Role & Responsibilities
Electronic Security and electromechanical services Management
Comprehensive knowledge of electromechanical services, including maintenance and troubleshooting of LT. HT, HVAC, electrical, and plumbing systems, is highly desirable.
Familiarity with the integration of these systems within a corporate facility setting enhances operational efficiency and supports proactive facility management.
Issuance of access cards and ID cards, Monitoring and reconciliation of access for restricted ODCs, report generation of access control system as per defined frequency
Supervise the implementation and maintenance of electronic security systems, including CCTV, access control, and alarm systems.
Collaborate with technical teams and vendors to ensure all electronic security devices are operational and up to date.
Capacity planning
Knowledge of capacity planning, migration of team, optimum seat utilization, cabin allocation as per policy, seat reconciliation and preparing MIS report is required
Manage seat allocation for employees, ensuring efficient use of workspace and adherence to company policies.
Repairs & Maintenance
Coordinate with vendors for repairs and maintenance tasks, including site inspection and work quality verification.
Solicit and finalize quotes for maintenance and repair work, ensuring cost-effectiveness and compliance.
Employee Lifecycle Management
Knowledge of handling employee clearances for transfers, onboarding, and offboarding, ensuring all security protocols are followed.
Process and manage mobile billing/c for eligible employees in line with company policy.
Communication & Coordination
Manage mail communication with employees regarding security updates, facility notices, and procedural changes.
Organize and attend meetings with internal teams and external vendors to review security and facility matters.
Communication with employees during emergency situations.
Administration And Other Responsibilities
Oversee courier management
Mobile billing
PR and PO processing related to facility management services
Laptop and desktop courier management
Process invoices related to security services, facility maintenance, and vendor payments.

Work arrangement
No