Coordinator, Media Planning & Payments

Keep track of all planned media spending and maintain the team's media invoice tracker, ensuring invoices are accurately recorded.
Process invoices and record payment information in the appropriate tracking tools.
Partner with the Media, Finance, and Brand teams and external vendors to resolve billing questions, confirm payment information, and support accurate and timely processing.
Work with new or existing vendors for payment setup; collect and maintain payment documentation, including vendor forms, ACH banking information and W-9s.
Assist with proof of campaign performance for Out-of-Home, B2B, and Podcast and other media campaigns by tracking and organizing supporting documentation.
Assist the Media team with Linear TV creative rotations and trafficking by supporting related administrative activity.
Provide administrative and coordination support across multiple media operations.
Microsoft Office skills, especially Excel; basic Excel proficiency is required.
Basic math skills and comfort working with invoices, spend tracking, and payment-related information.
Strong attention to detail and ability to manage multiple tasks, deadlines and tracking requirements.
Ready and willing to learn new tools, programs and systems, including finance and media-specific platforms.
Ability to apply past learning and experiences to new projects and processes.
Strong written and verbal communication skills and comfort working cross-functionally.
Organized, dependable, and able to follow established processes while taking ownership of assigned responsibilities.
Positive, can-do attitude and willingness to learn in a team-oriented environment.
Associate’s degree or higher or equivalent applicable experience.
Pay Range: $25.00 an hour. Final compensation will be dependent upon skills & experience.

Employment type
Full-time

Work arrangement
Hybrid