Purchasing Specialist

Summary of Position
Reporting to the Purchasing and Inventory Manager, the Purchasing Specialist executes the procurement process to maintain optimal inventory levels, control costs, and ensure high quality standards and timely deliveries. This role handles day-to-day purchasing requests, ensuring the material and services are available to support operations without disruption while driving value and cost savings. Responsibilities include forecasting seasonal demands, evaluating inventory needs, and efficiently responding to supplier and customer inquiries. The Specialist also proactively addresses procurement issues such as order delays, shortages, and changes to support effective and efficient sourcing outcomes.
Duties & Responsibilities
Functions include, but are not limited to:
Primary Responsibilities:
Monitor and manage inventory levels to maintain necessary stock of parts, materials, and supplies
Effectively communicate with vendors and suppliers to ensure on-time delivery of quality products
Build and manage strong relationships with vendors, suppliers, and internal stakeholders
Ensure compliance with company policies, procedures, and external regulatory requirements
Prepare and review purchase orders and invoices for accuracy
Regularly review and manage open purchase orders and receipts
Review and process non-inventory requisition orders
Prepare for Seasonal work (harvest, irrigation, etc.,) by forecasting, bidding and ordering
Review slow-moving inventory to minimize waste
Review and Update min/max levels
Cross reference inventory parts and identify optimal sourcing options
Respond efficiently to purchasing and accounts payable inquiries
Additional Functions
Provide backup support during month-end closing
Provide coverage for team meetings as required
Assist Inventory Managers, Assistant Inventory Managers, and Shop Personnel as needed
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, shall, and/ or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function
Qualifications Requirements
Critical/Functional Skills
Strong negotiation, interpersonal, and communication skills
Excellent organizational and time management abilities
Strong analytical skills with the capability to interpret data effectively
High level of accuracy and attention to detail
Education and/or Experience Preferred but not Required:
High School Diploma or GED equivalent (Required)
Bachelor’s degree in supply chain management, Business, or a related field — or equivalent combination of education and experience-Preferred
0-3 years of experience in purchasing, procurement, or supply chain operations, preferably in a fast-paced or manufacturing environment.
Experience and proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Proven experience as a Purchasing Specialist or similar role
Comprehensive knowledge of purchasing principles and best practices
Proficiency in EBS, Fleet Asset Works, Tableau Reporting, and SharePoint
Ability to understand chemical specifications, SDS documentation, and compliance requirements
Bilingual (English/Spanish) proficiency preferred
Certification and Licenses:
Forklift Certification preferred
Pay Range: $22.00-$23.50. Final compensation will be dependent upon skills & experience.

Employment type
Full-time

Work arrangement
No