Talent Acquisition Coordinator - Contract

Most companies claim to have the best people. We say to them, "Keep dreaming." Our people are second to none. They set us apart with their entrepreneurial spirit and ambition. They come to us from the likes of Amazon, Microsoft, Nordstrom, Starbucks and the sports world, bringing energy, bold ideas and a willingness to dive into the unfamiliar. It's our people that make BDA the top global Merchandise Agency to work for.
At BDA, we’re always looking to strengthen the organization by finding and attracting top talent to our team. Talent Acquisition Partners source, identify, screen, and hire candidates for various roles in the company and ensure a positive candidate experience. In this role, excellent communication and organizational skills, proficiency with applicant tracking systems, and an ability to devise sourcing strategies alongside the Hiring Managers are essential. This role requires excellent interpersonal skills for working closely with others across various departments along with the ability to influence and partner.
Work Location & Schedule
This position will begin as a hybrid contract role.
Preference will be given to candidates located in Troy MI, Atlanta, GA; or Indianapolis, IN.
If converted to a direct employee, those living within commuting distance of a company office will be expected to follow a hybrid work model of four days onsite and one day remote.
Assignment Details
Compensation: $4,000 per month
40 hours per week
Initial 3+ month contract
Possibility of extension based on business needs and performance
Potential opportunity to convert to a direct-hire employee
Overview
The Talent Partner Coordinator –supports the Talent Acquisition team across recruiting operations, candidate sourcing, interview coordination, and administrative execution. This is a highly versatile role designed to help Talent Partners move searches forward quickly by taking ownership of the detailed, time-sensitive work that supports an effective hiring process.
This individual will assist with job and interview setup within Greenhouse, interview scheduling, candidate and hiring team communication, data accuracy, and other recruiting activities, including sourcing, as priorities shift. The ideal person is highly organized, resourceful, comfortable learning new systems and skills quickly, and willing to take initiative rather than waiting for direction.
This role requires someone who can identify what needs to happen next and independently work toward a solution—whether that means building out an interview plan, navigating a senior leader’s calendar, correcting ATS data, finding potential candidates, or jumping into an unexpected Talent Partner need.
We hire all of the roles and areas: Sales/Sales Ops, Business Ops, Finance, Technology, Internationally, and hourly.
Duties and responsibilities
Support Talent Partners throughout the recruiting lifecycle by taking ownership of administrative, operational, sourcing, and coordination activities and being flexible and adaptable as priorities shift often
Build and update interview plans, interview stages, scorecards, interviewer assignments, and other recruiting workflows within Greenhouse while maintaining accurate data within the ATS
Coordinate candidate interviews across hiring managers, interview teams, senior leaders, and executives utilizing effective and timely communication
Proactively work through scheduling conflicts and limited calendar availability to keep interview processes moving
Take ownership of scheduling challenges through resolution rather than relying on Talent Partners to continually intervene or escalate
Learn and apply sourcing strategies, search techniques, and role-specific talent profiles to identify qualified prospective candidates to assist with Sourcing Strategies
Assist with candidate outreach and follow-up activities as needed
Assist with recruiting reports, trackers, pipeline information, and data as needed
Adapt quickly to changing hiring priorities and provide support wherever additional Talent Partner capacity is needed
Look for opportunities to improve administrative and recruiting processes, reduce manual work, and create greater efficiency for the Talent Acquisition team
Provide a high level of service to candidates, hiring managers, and internal partners throughout the hiring process
Additional duties as assigned
Job Skills and Traits
Highly organized with strong attention to detail and data accuracy
Proactive, resourceful approach to problem-solving and can operate in grey areas
Ability to recognize what needs to happen next and take ownership without requiring continual direction
Comfortable working with hiring managers, senior leaders, candidates, and cross-functional partners
Ability to navigate complex calendars and work directly with interviewers to resolve scheduling barriers
Strong written and verbal communication skills
Ability to learn new systems, processes, sourcing techniques, and responsibilities quickly
Strong follow-through and sense of urgency
Candidate-focused and customer-service-oriented mindset
Ability to handle confidential candidate and employee information appropriately
Comfortable working in a fast-paced environment where priorities may shift throughout the day
Willingness to jump in wherever support is needed to keep recruiting processes moving
Qualifications
Minimum 1 year of experience in Talent Acquisition, recruiting coordination, recruiting operations, HR operations, administrative support, executive coordination, or a related role preferred
Experience managing multiple priorities, deadlines, and stakeholders simultaneously
Experience coordinating complex calendars and/or interviews across multiple participants
Experience working within an ATS, HR system, CRM, or similar business technology — ideally Greenhouse preferred
Experience conducting candidate research, talent sourcing, reviewing active applications in high volume, or working with LinkedIn Recruiter preferred
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BDA is more than a workplace - it’s a family. For more than four decades we’ve promoted a vibrant and welcoming culture that not only accepts but demands you to be different. The quirky, the bold, the creative and the unique make up the foundation of a company that the most iconic brands in the world look to help tell their story through the power of merchandise.
BDA Inc. is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by federal, state, or local law.
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Must be 18 years or older to apply.