ADMINISTRATIVE & EVENT OPERATIONS ASSISTANT

BAE Agency is looking for a proactive, organized, and resourceful person to join our team full-time.
This is not just an administrative role. We need a problem-solver who takes initiative, handles multiple responsibilities, and knows how to make things happen.
ABOUT BAE AGENCY
BAE Agency is an experiential marketing and staffing agency specializing in conventions, brand activations, events, promotional staffing, and content production across the United States and internationally.
KEY RESPONSIBILITIES:
• Post new event and job opportunities on our internal platform
• Create event catalogs, presentations, staffing materials, and documents
• Recruit and coordinate staff for events in different cities
• Communicate with models, brand ambassadors, vendors, clients, and freelancers
• Coordinate event schedules, confirmations, instructions, and logistics
• Keep event and staff information updated in our internal system
• Organize spreadsheets, calendars, databases, and project boards
• Follow up on tasks, deadlines, approvals, documents, and deliverables
• Assist with daily administrative and operational responsibilities
• Manage multiple projects and priorities simultaneously
• Identify problems and take initiative to find solutions
REQUIREMENTS:
• Highly proficient English (spoken and written)
• Excellent written and verbal communication skills
• Strong multitasking and organizational abilities
• Resourceful, responsible, and solution-oriented
• Able to work independently and take initiative
• Comfortable learning and using BAE Agency’s internal system
• Good knowledge of Google Workspace, spreadsheets, Canva, and similar tools
• Must have a reliable computer
• Must have a strong and stable Wi-Fi connection
• Previous experience in administration, events, staffing, coordination, or agency operations is preferred
POSITION DETAILS:
• Full-time position
• Remote
• Monday through Friday
• 9:00 AM–5:00 PM Miami time
Compensation: $500 USD per month (Not negotiable)
We are looking for someone who does more than wait for instructions. The ideal candidate anticipates what needs to be done, communicates clearly, solves problems, and follows every task through to completion.

Work arrangement
Yes