Live opening · Posted 6 days ago
The key details from the original listing.
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Description supplied by the original job listing.
We are looking for a proactive, intelligent and highly organized Executive Assistant to Director to provide direct administrative, coordination and business support to the Director.
The ideal candidate should have excellent English and Hindi communication skills, good knowledge of accounts, strong Excel skills, and experience with AI and productivity tools such as ChatGPT and Canva.
Key Responsibilities
Manage the Director's calendar, meetings, appointments, travel plans and follow-ups.
Coordinate with clients, vendors, consultants and internal teams.
Draft professional emails, letters, proposals, reports, meeting minutes and business documents.
Maintain confidential records, files, documentation and office records.
Assist in preparing quotations, presentations, reports and business documents.
Support basic accounting activities including invoice tracking, purchase/sales records, payment follow-ups and expense statements.
Coordinate with the accounts team regarding invoices, payments and financial documentation.
Prepare MIS reports, dashboards and analysis using Microsoft Excel.
Track project schedules, pending tasks and action points and ensure timely follow-up.
Use ChatGPT and other AI tools for drafting, research, documentation and productivity.
Create basic presentations, marketing creatives and brochures using Canva.
Support CRM updates, customer communication and document management.
Handle other administrative and coordination responsibilities assigned by the Director.
Required Skills & Qualifications
Graduate in B.Com, BBA, MBA or equivalent.
2–4 years of experience as an Executive Assistant, Personal Assistant, Office Coordinator or similar role.
Good understanding of basic accounting and office administration.
Excellent spoken and written English and Hindi.
Strong working knowledge of MS Excel, including formulas, Pivot Tables, VLOOKUP/XLOOKUP, charts and MIS reporting.
Good knowledge of MS Word and PowerPoint.
Working knowledge of ChatGPT / AI productivity tools.
Working knowledge of Canva.
Strong drafting, documentation and proofreading skills.
Excellent coordination, follow-up and time-management abilities.
Work arrangement
No
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