Assistant Procurement Manager

Job Description - Assistant Manager Procurement
Job Title: Assistant Manager – Procurement
Department: SCM
Employment Type: Full-time
Reports To: Sr.Manager-SCM
About the Role
We are looking for a result-oriented Assistant Manager – Procurement to manage and optimize the company’s procurement operations for kitchen and home-appliance products, components, packaging materials, and other business requirements.
The role will be responsible for vendor coordination, purchase planning, purchase order management, cost negotiation, timely material availability, quality coordination, and procurement documentation. The ideal candidate should have strong knowledge of domestic and international sourcing, vendor management, inventory planning, and cost control.
Key Responsibilities
1. Procurement Planning & Material Availability
● Prepare daily, weekly, and monthly procurement plans based on sales forecasts, inventory levels, and business requirements.
● Coordinate with SCM, Sales, Warehouse, Order Fulfillment, and Finance teams to understand material requirements.
● Monitor stock levels, reorder points, safety stock, and pending purchase requirements.
● Ensure timely availability of products, components, packaging materials, and other supplies.
● Prevent stockouts, excess inventory, and unnecessary working-capital blockage.
● Track procurement lead times and take corrective action for delayed supplies. 2. Vendor Management & Coordination
● Identify, evaluate, and develop reliable suppliers and manufacturing partners. ● Coordinate with existing vendors for product availability, pricing, quality, and delivery schedules.
● Maintain strong relationships with OEMs, ODMs, manufacturers, and packaging suppliers.
● Monitor vendor performance against agreed timelines, quality standards, and commercial terms.
● Resolve issues related to shortages, excess supply, damages, quality concerns, and delayed deliveries.
● Maintain an updated vendor database and supplier performance records. 3. Purchase Order Management
● Prepare and release purchase orders as per approved procurement requirements.
● Verify product specifications, SKU details, quantities, pricing, taxes, delivery terms, and payment conditions.
● Follow up with vendors for PO confirmation and dispatch schedules. ● Track open POs and ensure timely closure of pending purchase orders. ● Coordinate with Warehouse and Quality teams for inward inspection and material acceptance.
● Ensure all purchases are made as per company approval procedures. 4. Cost Negotiation & Commercial Control
● Negotiate product prices, packaging costs, payment terms, lead times, and delivery conditions with vendors.
● Compare quotations and conduct vendor-wise price benchmarking. ● Evaluate total landed cost, including product cost, freight, duties, packaging, and other applicable charges.
● Identify opportunities for cost reduction without compromising quality or delivery timelines.
● Monitor price revisions and obtain proper approvals before implementing changes.
● Maintain purchase price records and support budget planning. 5. Domestic & International Sourcing
● Coordinate domestic and international procurement activities, including sourcing from India and China.
● Communicate with overseas suppliers regarding product specifications, quotations, samples, production schedules, and shipment timelines. ● Coordinate with freight forwarders, CHA, and logistics partners for import-related activities.
● Monitor shipping documents, dispatch schedules, and expected arrival dates. ● Track international shipments and escalate delays or documentation issues. ● Ensure compliance with applicable import and procurement documentation requirements.
6. Quality & Specification Coordination
● Coordinate with the Quality and Product Development teams to ensure procurement meets approved specifications.
● Follow up on samples, product approvals, testing, and pre-dispatch inspections.
● Ensure vendors supply products according to approved quality standards and specifications.
● Monitor recurring quality issues and coordinate corrective actions with suppliers.
● Support resolution of defective, damaged, or incorrect materials. ● Ensure packaging and labeling requirements are followed.
7. Inventory & Supply Chain Coordination
● Coordinate with the Warehouse team for inward schedules, GRN status, and material availability.
● Monitor goods in transit and expected delivery dates.
● Reconcile purchase orders, received quantities, pending quantities, and rejected materials.
● Coordinate with Order Fulfillment and Logistics teams to prioritize urgent requirements.
● Monitor slow-moving, excess, and obsolete inventory.
● Support inventory optimization and reduction of procurement-related losses. 8. Documentation & Invoice Coordination
● Maintain purchase orders, quotations, vendor agreements, invoices, delivery challans, and other procurement records.
● Verify vendor invoices against purchase orders and received quantities. ● Coordinate with Accounts for invoice verification, payment processing, and vendor reconciliation.
● Track advance payments, outstanding balances, credit notes, and debit notes. ● Ensure timely submission of procurement documents for audit and accounting purposes.
● Maintain accurate procurement data in ERP, Excel, or Google Sheets. 9. Reporting & Performance Monitoring
● Prepare daily and weekly purchase status reports.
● Track open POs, pending deliveries, stockout risks, and delayed shipments. ● Monitor vendor-wise purchase value, delivery performance, price changes, and quality issues.
● Prepare monthly procurement MIS and cost analysis reports. ● Track procurement KPIs such as:
○ Purchase Order TAT
○ Vendor OTIF
○ Purchase Price Variance
○ Material Availability
○ Stockout Percentage
○ Procurement Cost Savings
○ Rejection and Defect Rate
○ Open PO Aging
● Escalate critical procurement risks to the SCM Head.
10. Process Improvement & Compliance
● Develop and implement SOPs for vendor onboarding, quotation comparison, PO creation, and procurement follow-up.
● Improve procurement processes through better planning, documentation, and supplier coordination.
● Ensure compliance with company procurement policies and approval processes.
● Identify procurement risks and develop alternate sourcing options. ● Support automation and system improvements for procurement visibility. ● Maintain confidentiality of vendor pricing, commercial terms, and company information.
Candidate Requirements
● Education: Graduate in any discipline.
● Experience: 3-4 years of relevant experience in procurement, purchase, sourcing, vendor management, or supply chain operations.
● Experience in procurement of consumer electronics, kitchen appliances, home appliances, components, or packaging materials.
● Strong knowledge of domestic and international sourcing and vendor coordination.
● Experience in purchase order management, price negotiation, and cost optimization.
● Good understanding of inventory planning, material availability, and supply chain processes.
● Experience in coordinating with OEMs, ODMs, manufacturers, and suppliers. ● Good knowledge of ERP, MS Excel, and Google Sheets.
● Ability to manage multiple vendors and procurement activities simultaneously.

Work arrangement
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