Junior Payroll Specialist

Must Reside in California
Pay Rate: $25/hr.
About Us
Arabesque Conservatory of Music is determined to bring music, music therapy, and the arts into
homes across California. We believe in the power of creativity and inclusivity, offering
personalized instruction and therapy for all ages and abilities. Our dedicated team fosters a
supportive environment where everyone can thrive artistically.
Position Summary
The Junior Payroll Specialist is responsible for ensuring accurate timekeeping and payroll
compliance, and for supporting HR and Operations by reviewing employee timesheets and
managing payroll-related tasks. This is a fast-paced, fully remote role that requires excellent
attention to detail, strong verbal and written communication skills, and sound time management.
Key Responsibilities
● Review employee timesheets on a daily basis for accuracy and completeness.
● Compare timesheets to lesson schedules, student rosters, and attendance logs to
ensure proper clock-in/clock-out behavior and compliance with company policy.
● Identify missing punches, inconsistencies, or policy violations, and follow up directly with
employees to resolve them.
● Escalate repeated inaccuracies or non-compliance to the Payroll Manager.
● Ensure reported work hours correspond to scheduled lessons or approved
administrative activities.
● Cross-reference lesson cancellations, no-shows, and schedule changes to verify
accuracy before semi-monthly payroll processing.
● Monitor attendance issues, unreported schedule changes, or recurring patterns requiring
management review, addressing them daily.
● Prepare payroll inputs, including corrected hours, approved adjustments, and notes for
overtime.
● Assist with verifying PTO and sick time requests, leave accruals, and other expense
reimbursement requests.
● Communicate with teachers to resolve discrepancies in their Workforce timesheets or
My Music Staff calendars.
● Maintain strict confidentiality of employee information, student information, and other
protected personal data.
● Assist with issuing reminders and follow-up communications in accordance with
company policy.
● Participate in training and process-improvement initiatives to strengthen accuracy.
Required Skills & Qualifications
● Must reside in California.
● Strong proficiency with spreadsheets, scheduling systems, and payroll/timekeeping
software (QuickBooks Time preferred).
● High attention to detail and strong organizational skills.
● Ability to manage sensitive information with discretion.
● Excellent written and verbal communication skills.
● Experience in payroll, scheduling, or administrative operations preferred.
● Familiarity with CRM systems.
Physical Work Environment Requirements
This is a remote, computer-based role. It requires the ability to sit or stand for extended periods,
use a computer keyboard and mouse, and communicate effectively by phone, video, and email
during scheduled work hours. Reasonable accommodations can be made to enable individuals
with disabilities to perform the essential functions of this role.
Equal Employment Opportunity
Arabesque Conservatory of Music is an Equal Opportunity Employer. We are committed to
providing equal employment opportunities to all employees and applicants without regard to
race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age,
disability, genetic information, veteran status, marital status, or any other status protected by
applicable federal, state, or local law. This commitment applies to all aspects of employment,
including recruitment, hiring, training, promotion, compensation, benefits, and termination.
Americans with Disabilities Act (ADA) Notice
Arabesque Conservatory of Music complies with the Americans with Disabilities Act (ADA) and
applicable state and local disability laws. We provide reasonable accommodation to qualified
individuals with disabilities to enable them to perform the essential functions of their position,
unless doing so would impose an undue hardship on the business. Applicants or employees
who require accommodation during the application process or in the course of employment
should contact Human Resources.
California Fair Employment & Housing Act (FEHA) Notice
In accordance with the California Fair Employment and Housing Act (FEHA), Arabesque
Conservatory of Music prohibits discrimination, harassment, and retaliation on the basis of any
protected characteristic, and provides reasonable accommodation for disabilities, pregnancy,
childbirth, and related medical conditions, and for sincerely held religious beliefs and practices.
Background Check Fair Chance Notice
Employment is contingent upon successful completion of a background check, where
applicable, conducted in accordance with the California Fair Chance Act and applicable local
fair chance ordinances. A criminal history will not automatically disqualify a candidate from
consideration.
At-Will Employment
Employment with Arabesque Conservatory of Music is at-will. This means that either the
employee or the Company may terminate the employment relationship at any time, with or
without cause or notice, consistent with applicable law.
Pay Transparency Compensation
Arabesque Conservatory of Music complies with the California Equal Pay Act and applicable
pay transparency laws. The final pay rate offered will be based on factors such as experience,
qualifications, and internal equity.

Work arrangement
Yes