Research Portfolio Manager

Job Summary:
This position is primarily responsible for post-award management for a portfolio of faculty sponsored and non-sponsored research funding. The portfolio is of medium complexity. Working under the guidance of senior team members, this position is also responsible for ensuring compliance with key sponsor and university regulations, including those of federal sponsors.
Profile: Experienced professional, independently performs day-to-day tasks and continues to develop knowledge and skills
Knowledge: Utilizes professional knowledge and experience to apply concepts, principles and technical capabilities in performing varied tasks within established guidelines
Complexity: Performs moderately complex projects of small to medium scope within defined parameters. Applies judgment in analyzing issues and resolving problems using established policies and procedures.
Autonomy: Works independently on routine and moderately complex matters within established guidelines. Seeks guidance for complex tasks. Collaborates with colleagues to exchange information and complete assignments. May deliver training to clients and staff.
Job-Specific Responsibilities:
Collaborate with other offices (OSP, ORAC, FAS Finance) or functional areas (HR, Academic Affairs etc.) as needed to effectively manage research portfolios. For example, collaborate with OSP proposal development manager during the proposal submission process.
Award management
Monitors expenses on a variety of funds, reconciling on a monthly basis and ensuring funds are spent compliantly with university and sponsor policies
Preparation of administrative sections of progress reports, including Current and Pending support and personnel effort reporting
Monitors expenditures on all awards, providing guidance to PIs on compliance with sponsor and university requirements in all areas, including effort, subrecipient monitoring, and proper allocation of expenses across funds
Working proactively with other offices and functional areas to manage faculty and other personnel salary and effort allocation, including supplemental salary; Monitor compliance with sponsor terms and conditions of awards.
Financial reporting and projections
Tracking expenses on sponsored and non-sponsored faculty-designated funding, whole-portfolio analyses may be performed with guidance from senior team members to assist PI in lab financial planning
Preparation of interim and final financial reports under guidance of OSP
Close working relationship with FAS Finance for non-sponsored portfolio
Working Conditions:
This position is designated as a hybrid. Work needs will determine on-campus presence, with an expectation of 1–3 days on campus per week, with flexibility in scheduling onsite days in consultation with the manager and team. On-site attendance requirements may vary based on assigned departments and evolving business needs.
Physical Requirements:
Sitting and using near vision for reading and computer work for extended periods of time.
Basic Qualifications:
At least 3 years of relevant work experience
Additional Qualifications and Skills:
Bachelor’s degree or equivalent experience
Strong communication skills including verbal, written and interpersonal skills
Proficiency with Microsoft Office and ability to work with financial reporting applications and data
Experience working with faculty; experience with federal or non-federal sponsors preferred
Ability to interact with staff, researchers and faculty with discretion and diplomacy

Employment type
Full-time

Work arrangement
Hybrid