Remote Virtual Assistant (Administrative)

DXB Properties Inc. is a residential home builder based in Saskatchewan, Canada. Were hiring a remote virtual assistant to support day-to-day administration across files, vendors, purchase orders, phones, and inboxes.
Hours: Monday–Friday, 9:00 a.m.–5:00 p.m. America/Regina (GMT−6). Full-time. Independent contractor.
What youll do:
Organize and maintain our digital filing system (customers, vendors, projects, contracts, company records)
- File, label, and review documents for accuracy and missing items; chase outstanding docs from vendors, suppliers, bookkeepers, and staff
- Enter invoices, bills, and receipts into the accounting system and attach support
- Prepare, issue, track, and reconcile purchase orders; follow up on invoices, payments, and statements
- Help with vendor setup, credit applications, onboarding, and vendor records
- Create and track tasks/deadlines in our project management tools
- Use our business phone system to answer and make calls during business hours; monitor shared email; schedule meetings and follow-ups
- Prepare reports, forms, letters, and spreadsheets; light online research as needed
- Keep all company, customer, financial, and project information confidential
What we’re looking for:
Based in Colombia (or able to work as a remote contractor from Colombia)
- Available full-time, Mon–Fri 9:00 a.m.–5:00 p.m. America/Regina (GMT−6)
- Strong English (written and spoken) for Canadian business communication, including phone calls
- Comfortable with Microsoft 365 (Word, Excel, OneDrive/SharePoint), Outlook, Slack, and other online business tools / admin portals
- Detail-oriented, organized, and reliable with deadlines
- Experience with virtual assistance, bookkeeping support, procurement admin, or construction/office admin is a plus
- Must provide your own reliable internet and computer, with ability to install and run the desktop applications we use (Microsoft 365 apps, Slack, phone/softphone client, and other tools we assign)
How to apply:
Apply through this LinkedIn job posting (use the Apply button). Please include your location in Colombia, relevant experience, confirmation you can work Mon–Fri 9:00 a.m.–5:00 p.m. America/Regina (GMT−6), and your expected salary in USD.

Work arrangement
Yes