Administration Assistant

Company Description EXIM CONNECT PRIVATE LIMITED is a growing company headquartered in Navi Mumbai, Maharashtra, India, serving clients in the trade and commerce sector. The organization focuses on efficient business operations and customer-centric services, creating opportunities for team members to work in a dynamic and professional environment. As the company expands, it is building its presence in key commercial hubs, including Surat. Team members can expect exposure to structured processes, cross-functional collaboration, and clear operational workflows that support business growth.
Role Description The Administration Assistant role is a full-time, on-site position based in Surat. The Administration Assistant will handle daily office operations, including managing correspondence, organizing documents, and maintaining records. Responsibilities include answering phone calls, greeting visitors, scheduling meetings, and supporting executives with administrative tasks such as calendar management and basic report preparation. The role also involves data entry, filing, preparing simple office communications, and coordinating with internal teams to ensure smooth workflow. The Administration Assistant will help maintain an orderly office environment, support compliance with company procedures, and assist with other clerical and administrative duties as assigned.
Qualifications
Strong Administrative Assistance and Clerical Skills to manage office records, documentation, and routine operational tasks.
Professional Phone Etiquette and Communication skills to handle calls, interact with visitors, and coordinate with internal and external stakeholders.
Experience in Executive Administrative Assistance to support scheduling, meeting coordination, and basic reporting for senior staff.
Proficiency with office software (e.g., MS Word, Excel, email tools) and basic data entry skills.
Organizational skills, attention to detail, and ability to prioritize multiple tasks effectively.
Ability to work on-site in Surat, collaborate with diverse teams, and maintain a professional demeanor in all interactions.
Prior experience in an administrative or office assistant role is preferred; a diploma or bachelor’s degree in any discipline is an advantage.

Work arrangement
No