Administrative Assistant

Company Description Velvet Offices is a premium managed workspace in Kalyani Nagar, Pune, offering thoughtfully designed private offices, meeting rooms, and dedicated desks for businesses that value focus, privacy, and comfort. Each space is fully furnished and ready to use, eliminating setup time and the overhead of running an office. Meeting rooms support a range of needs, from client visits and interviews to team discussions, while dedicated desks provide individuals and small teams with a dependable place to work and access shared amenities. The workspace is intentionally designed so that environment and service help businesses operate smoothly, from move-in to expansion. Velvet Offices partners with organizations of all sizes, maintaining the same high standard for solo founders and growing teams alike.
Role Description The Administrative Assistant is a full-time, on-site role based in the Pune Division, supporting smooth day-to-day operations at Velvet Offices. This role includes managing front desk activities, greeting and assisting visitors, handling phone calls and emails, and coordinating meeting room bookings and office resources. The Administrative Assistant will maintain records, update basic documentation, and support billing or scheduling tasks as needed. Responsibilities also include assisting the leadership team with executive administrative tasks, preparing simple reports, and coordinating with vendors or service providers. The role requires consistent attention to detail, professional communication with clients and team members, and proactive support to ensure an efficient, welcoming workspace environment.
Qualifications
Candidates should possess strong Administrative Assistance and Executive Administrative Assistance skills to manage office operations and support leadership.
Candidates should possess solid Clerical Skills, including organizing files, handling documentation, and basic data entry.
Candidates should possess clear Communication and professional Phone Etiquette skills for interacting with clients, visitors, and internal teams.
Ability to prioritize tasks, manage time effectively, and maintain accuracy in a fast-paced office setting.
Proficiency with common office software (email, calendars, word processing, spreadsheets).
Prior experience in administrative or front office roles in a service-oriented environment is preferred.
Relevant education such as a diploma or bachelor’s degree in business, administration, or a related field is beneficial.

Work arrangement
No