Office Associate

Company Description Vibe Coworking Spaces is a premium managed office space provider that supports startups, SMEs, and enterprises with flexible, ready-to-use work environments. The company offers fully customized private offices, large team spaces, and full-floor setups designed to match each organization’s work style and culture. Workspaces feature modern infrastructure, high-speed connectivity, meeting rooms, boardrooms, training rooms, and on-ground support for a seamless work experience. Located at Baner and Balewadi High Street, Vibe provides Grade A+ office spaces that help businesses grow, collaborate, and succeed. Its mission is to deliver cost-effective, fully managed office solutions that remove operational hassles so teams can focus on their core work.
Role Description The Office Associate role is a full-time, on-site position based in the Pune Division, supporting daily operations at Vibe Coworking Spaces. This role involves welcoming and assisting members and visitors, responding to inquiries, and ensuring a positive customer experience throughout the workspace. The Office Associate will handle administrative tasks such as scheduling, documentation, and basic record-keeping, while coordinating with vendors and internal teams to maintain office supplies and facilities. Day-to-day responsibilities include monitoring shared spaces, supporting meeting room setups, managing mail and deliveries, and escalating maintenance issues as needed. The role requires a professional, service-oriented approach and the ability to multitask in a fast-paced, collaborative environment.
Qualifications
Strong Communication and Customer Service skills to interact effectively with members, visitors, and internal teams.
Proficiency in Administrative Assistance and Office Administration to manage schedules, records, and daily office operations.
Basic Accounting skills to support billing, expense tracking, and simple financial documentation.
Comfort using office productivity tools (e.g., email, spreadsheets, document editors) and managing digital records.
Ability to stay organized, prioritize tasks, and maintain attention to detail in a busy workspace environment.
Professional demeanor, reliability, and a service-focused mindset; prior experience in coworking, hospitality, or office management is an advantage.
High school diploma or equivalent required; a diploma or degree in business, commerce, or a related field is beneficial.

Work arrangement
No