Executive Assistant

About Us: We transform homes.
We are the creators and innovators of wellness materials used in home construction. We are on a mission to transform an ordinary home into a wellness home - a space that is designed keeping health as the centre - health of the people living inside the home & the health of Mother Nature. Today most conventional building materials contain toxic substances like formaldehyde, which have been linked to serious health issues such as respiratory problems, asthma, and even cancer - as reported by the WHO and the American Cancer Institute.
At Magppie, we believe in a better way. Our mission is to innovate safe, ethical, and sustainable materials - free from health-hazardous toxins and gentle on Mother Nature. We envision a future where homes support the well-being of both people and the planet.
Job Summary:
We are seeking a highly organized, proactive, and discreet Executive Assistant to support our Co-Founder/Director in managing day-to-day priorities, strategic initiatives, and high-level communications. This role is pivotal to ensuring the Director’s time is optimized and that all engagements, internal and external - are seamless and well-coordinated.
The ideal candidate is detail-oriented, adaptable, and thrives in a fast-paced, entrepreneurial environment. You will serve as a trusted gatekeeper, strategic partner, and execution arm for the Director.
1. Administrative Support
(i) Managing the calendars and scheduling meetings.
(ii) Handling work emails, what’s app business, phone calls on behalf of me and communicating on my behalf.
(iii) Preparing agendas before meetings, MOM’s after meetings.
(iv) Acting as a gatekeeper by prioritising requests of other team members and filtering what reaches me.
2. Project & Task Management
(i) Tracking deadlines, deliverables, and ongoing projects by cross communication across all departments.
(ii) Following up with teams to ensure commitments are met on time.
(iii) Preparing weekly reports and presentations for all departments. Such as Sales, Marketing, HR, Finance. So that I don’t have to spend time putting data together. It is put up for me ready for analysis.
3. Personal Activities
(i) Making itineraries, booking hotels, flights or other commutes.
(ii) Sourcing and ordering things which I might need such as electronics, books, clothes etc..
4. Confidentiality & Trust
(i) This person will be exposed to personal and professional confidential information. Therefore they must handle it with discretion.
(ii) They will have access to personal information including financials, therefore important to be very trust worthy.
Key Requirements:
5 years+ of hands-on experience in operations, vendor management, or installation coordination within the interiors, construction, or real estate domain.
Proven ability to manage multiple stakeholders across geographies with precision and follow-through.
Strong organizational and negotiation skills, with a sharp eye for detail in billing and documentation.
Willingness to travel extensively across India to oversee vendor and site operations.
Very good communication and collaboration skills to work effectively with both internal teams and external partners.
Self-motivated, reliable, and capable of working independently in a dynamic work environment.
What We Offer:
A workplace enriched with 800 green plants for optimal air quality and team health.
Nutritious, daily catered lunch for all team members.
A dynamic, wellness-oriented work culture with a team of over 60 people.
A learning hour every morning for professional and personal growth.
A culture emphasising continuous learning, with opportunities for skill development relevant to our industry.
A spiritually nurturing environment, featuring weekly Bhagavad Gita classes and kirtan evenings, integrating spirituality into work and life.
Comprehensive training in SUNROOOF products and the nuances of the luxury market.

Work arrangement
No