Executive Assistant / Business Coordinator – Manufacturing & Sourcing

Company Description Brilliant Fire Creations is a growing manufacturing and sourcing company focused on delivering high-quality, innovative products to diverse markets. The organization values efficiency, reliability, and strong supplier relationships to ensure timely production and delivery. With a collaborative and detail-oriented work culture, Brilliant Fire Creations encourages team members to take ownership of their responsibilities. The company is committed to continuous improvement in its operations and customer service. Joining Brilliant Fire Creations offers the opportunity to contribute directly to the success and scaling of the business.
Role Description The Executive Assistant / Business Coordinator – Manufacturing & Sourcing is a full-time, on-site role based in Surat Gujarat. This position supports senior leadership with executive administrative tasks, including calendar management, meeting coordination, travel arrangements, and preparation of presentations and reports. The role involves managing expense reports, tracking budgets related to manufacturing and sourcing activities, and ensuring timely approvals and documentation. The coordinator will liaise with suppliers, vendors, and internal teams to support production schedules, follow up on orders, and maintain accurate records. Daily responsibilities also include handling correspondence, organizing files, maintaining databases, and supporting communication between management and operational teams.
Qualifications
Strong Executive Administrative Assistance and Administrative Assistance skills to manage calendars, meetings, travel, and documentation efficiently.
Experience preparing and processing Expense Reports, with attention to detail and basic understanding of budgets and cost tracking.
Proven Executive Support experience, including handling confidential information and supporting senior leadership with presentations and reports.
Excellent Communication skills, both written and verbal, to coordinate effectively with internal stakeholders and external vendors.
Proficiency in MS Office or similar productivity tools; experience with spreadsheets and basic data management.
Ability to work on-site in Mumbai, manage multiple priorities, and meet deadlines in a fast-paced manufacturing and sourcing environment.
Prior experience in manufacturing, sourcing, supply chain, or related industries is an advantage.
Relevant academic background such as a bachelor’s degree or diploma in business administration, commerce, or a related field preferred.
Experience
3–7 years
Industry
Jewellery / manufacturing / sourcing preferred
Reporting
Has supported Director / CXO / Business Head
Follow-up
⭐⭐⭐⭐⭐ Very strong
MS Excel
⭐⭐⭐⭐ Advanced
PowerPoint
⭐⭐⭐⭐⭐ Excellent
English
⭐⭐⭐⭐⭐ Excellent spoken + written
AI
⭐⭐⭐⭐⭐ ChatGPT, Gemini, Copilot, Claude etc.
Presentation
Can independently make management-quality PPTs
Communication
Confident with senior management & vendors
Personality
Smart, polished, professional, presentable
Organization
Can maintain your daily priorities and deadlines
Research
Can research markets, suppliers, products & competitors
Technology
Very comfortable with computers, Google Workspace/MS Office
Confidentiality
Extremely important

Work arrangement
No