Virtual Assistant - Bookkeeper (Remote)

About the Role
SmartScale360 is hiring an experienced Virtual Assistant - Bookkeeper (Remote) to support U.S.-based franchise businesses through accurate bookkeeping, financial reporting, and day-to-day accounting operations. You'll help ensure financial records remain organized, compliant, and up to date while supporting multiple business entities.
If you're detail-oriented, highly organized, and experienced with QuickBooks Online, we'd love to hear from you.
Location: Remote (Philippines)
Schedule: U.S. Hours (Final schedule to be confirmed)
Salary: PHP 50,000/month
Benefits: 10 Days PTO | Annual Appraisal | Healthcare Benefits | Career Growth Opportunities
What You'll Do
Maintain accurate bookkeeping records using QuickBooks Online (QBO) for multiple U.S.-based franchise businesses
Process and reconcile financial transactions, including bank deposits, bank feeds, bank accounts, credit cards, and loans
Record payroll journal entries from third-party payroll providers
Prepare recurring journal entries for commissions, COGS, royalties, advertising, depreciation, interest, and other month-end adjustments
Support the month-end close process and ensure financial records are accurate and complete
Generate Profit & Loss (P&L) reports and assist with financial reporting and job profitability tracking
Communicate with franchise owners regarding bookkeeping, account inquiries, and financial records
Assist with compliance documentation, including insurance audits and tax preparation support
Coordinate vendor purchases and monitor orders for job materials and supplies when needed
Provide administrative and operational support as business needs evolve
What We're Looking For
2+ years of bookkeeping experience supporting U.S. businesses (franchise accounting experience is a plus)
Strong proficiency in QuickBooks Online (QBO)
Experience with bank reconciliations, journal entries, month-end close, and financial reporting
Working knowledge of Profit & Loss (P&L) reporting, general ledger management, and bookkeeping best practices
Familiarity with compliance documentation, audits, or tax preparation support
Excellent attention to detail, analytical, and organizational skills
Strong English communication skills (written and verbal)
Ability to manage multiple priorities while working independently in a remote environment
Experience supporting franchise or multi-location businesses is a plus
Familiarity with ServiceMinder or similar field service software is an advantage
Tools You'll Use
Accounting: QuickBooks Online (QBO)
Productivity: Google Workspace & Microsoft Office
Communication: Slack, Zoom, or Microsoft Teams
Field Service: ServiceMinder (preferred)
Work-From-Home Requirements
Laptop/PC: Intel i5 (or equivalent) with at least 8GB RAM
Internet: Stable 100 Mbps connection
Backup: Secondary internet connection, device, and power source
Schedule
Work Schedule: To be confirmed by the client
Availability: Must be available to work any day of the week
Shift: Must be flexible to work U.S. business hours based on operational needs
Why Join SmartScale360?
Permanent remote work
Competitive salary and performance bonuses
Healthcare benefits
Annual performance appraisal
Career growth opportunities
Work with established U.S.-based clients
Join a supportive and collaborative remote team
Apply Today!
If you're passionate about bookkeeping, financial accuracy, and supporting U.S. businesses, we'd love to hear from you. Apply today and take the next step in your accounting career with SmartScale360.
Note: To help streamline the hiring process, applicants are encouraged to secure an NBI Clearance early to avoid delays during client matching.

Work arrangement
Yes