Corporate Governance Associate

Overview
World Business Lenders (WBL) is a privately held portfolio lender specializing in real estate-secured business loans for underserved businesses. WBL operates with a fully remote, multinational workforce and an experienced executive leadership team.
Typically, the work schedule is from 9:00 AM to 6:00 PM Eastern Time, Monday through Friday, though additional hours may be required based on business needs.
About the Role
WBL is seeking a Corporate Governance Associate to support entity maintenance, corporate filings, governance approvals, recordkeeping, intellectual property administration, and corporate-structure projects. The Associate will maintain accurate entity data, coordinate signatures and filings, track deadlines, and keep governance records complete and accessible.
What Success Looks Like
Keeps entity profiles, calendars, minute books, organizational charts, and filing records accurate and current.
Coordinates approvals, signatures, filings, and follow-up without missed deadlines.
Produces complete, well-organized records for audits, transactions, and diligence requests.
Identifies discrepancies, missing documents, and standing issues and escalates them promptly.
What You'll Be Doing (Core Responsibilities)
Entity and Records Administration
Maintain entity profiles, officer and director information, addresses, registered-agent records, ownership data, and organizational charts.
Organize and update minute books, charters, bylaws, operating agreements, resolutions, consents, certificates, and related records.
Process approved updates to entity information and confirm consistency across internal systems and external portals.
Respond to authorized requests for governance documents and entity information using established controls.
Filings and Good Standing
Maintain calendars for annual reports, renewals, foreign qualifications, franchise filings, registered-agent matters, and other recurring obligations.
Prepare and coordinate approved filings, certificates, applications, cover letters, and supporting documentation.
Monitor filing status, obtain evidence of acceptance, and maintain good-standing certificates and official correspondence.
Identify approaching deadlines, rejected filings, discrepancies, and delinquent items for escalation.
Governance Approvals and Project Support
Prepare standard resolutions, written consents, incumbency certificates, signature packets, and meeting materials using approved templates.
Coordinate reviews, approvals, electronic signatures, notarization, filing, and final record retention.
Support entity formations, dissolutions, qualifications, reorganizations, transactions, audits, and diligence projects.
Assist with administrative tracking of intellectual property registrations, renewals, assignments, and supporting records.
Reporting and Quality Control
Prepare routine reports on entity status, open actions, upcoming obligations, missing records, and filing completion.
Perform periodic comparisons of entity data and governance records and help resolve inconsistencies.
Maintain standard trackers, checklists, templates, naming conventions, and document-retention practices.
Protect confidential and privileged information and follow established quality-review procedures.
Requirements
Education
Bachelor's degree in legal studies, business, finance, accounting, or a related field; equivalent relevant experience may be considered.
Paralegal or corporate-governance coursework or certification is preferred.
Required Experience
2+ years of experience in corporate governance, entity management, corporate legal operations, paralegal support, or a related administrative function.
Experience maintaining entity records, preparing filings, coordinating signatures, or organizing minute books is preferred.
Ability to manage detailed, deadline-driven work across multiple entities and jurisdictions.
Strong written communication, document-control, and quality-review skills.
Preferred Background / Industry Experience
Financial services, commercial lending, private lending, banking, fintech, specialty finance, mortgage lending, or another highly regulated industry.
Specific Technical Skills Needed
Entity data, governance calendars, and corporate records administration.
Corporate filings, resolutions, consents, and signature coordination.
Organizational charts, minute books, and document repositories.
Microsoft Office and experience with entity-management or registered-agent platforms.
Key Competencies
Attention to detail
Organization
Follow-through
Discretion
Clear communication
Problem-solving
Remote Work Requirements
Stable, reliable internet connection.
Professional and dedicated remote working setup.
Ability to work effectively across a remote, multinational organization and maintain confidentiality.
Benefits
What We Offer
💰 Compensation in USD.
🏖️ Benefits include paid time off (PTO).
🌍 Work Environment: Fully remote work environment.
Ready to Apply?
If this sounds like you, we'd love to hear from you - submit your CV in English and hit Apply

Work arrangement
No