Subcontract Specialist -Subcontractor Qualification and Relations

Description
Title: Subcontracts Specialist – Qualification and Relations
Department: SCM – Subcontracts Management
Office Location: Irvine, CA
Supervisor: Director of Subcontracts
FLSA Status: Exempt
Position Status: Permanent, Full-time
Work Status: Remote
SUBCONTRACTS SPECIALIST – SUBCONTRACTOR QUALIFICATION & RELATIONS
Hanwha Qcells USA Corp (Qcells USA), headquartered in Irvine, CA, specializes in providing utility-scale modules, solar photovoltaic (PV), and battery energy storage systems (BESS) project development, along with Engineering, Procurement, and Construction (EPC) services for solar and BESS projects nationwide. Qcells USA delivers comprehensive turnkey solutions encompassing the entire utility-scale project lifecycle. By choosing Qcells USA for turnkey solutions, customers can reduce uncertainty and risk, leading to enhanced investment returns and contributing to a more sustainable future.
Qcells USA’s complete turnkey solutions seamlessly integrate the expertise of our Development, Module, and EPC teams, while ensuring close coordination with other vital internal groups such as Project Finance, Systems Integration, and Legal. This collaborative approach ensures that Qcells USA projects deliver exceptional value and performance. With several multi-billion-dollar investments, Qcells is pioneering the establishment of the only complete module supply chain in the U.S., including the expansion of our Georgia module manufacturing facility, which stands as the largest in the Western Hemisphere.
As an integral part of the global Qcells brand, Qcells USA benefits from a legacy of excellence in photovoltaic manufacturing. Qcells is renowned worldwide for its high-performance, superior quality solar cells and modules. With dual headquarters in Seoul, South Korea (Global Executive HQ) and Thalheim, Germany (Technology & Innovation HQ), Qcells operates under the umbrella of Hanwha Group, a FORTUNE Global 500 company and one of the top 8 business conglomerates in South Korea.
Summary
The Subcontracts Specialist – Qualification and Relations is responsible for conducting the subcontractor qualification process, building business relationships with prospective and approved QCells Subcontractors, collaborating with all functions to ensure all scopes of work can be performed. This includes, but is not limited to, identifying new subcontractors, managing the pre-qualification process, reviewing Subcontractor incident rates, creating and scoring Subcontractors based on qualification information provided and managing business relationships with Subcontractors. This individual will also support the entry of Subcontractors into Avetta and managing actions within the Avetta program. This position reports to the Senior Subcontracts Manager, Subcontracts Director, or another management personnel that the CEO of the Company may designate. This position is Hybrid and working hours are Monday through Friday, from 7:00am to 4:00pm, 8:00am to 5:00pm or 9:00am to 6:00pm local time. This position may require travel up to 30%.
Applicants must be authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment visa at this time.
Essential Job Function & Responsibilities
Administer the Subcontractor Qualification process with limited direction, including, but not limited to:
Source new subcontractors and initiate the Qualification Process
Follow up with non-responsive subcontractors
Receive, review and submit NDA’s for countersignature
Maintain all qualification documents in accordance with approved filing procedure and naming conventions
Review and score Subcontractors in accordance with the Qualification Evaluation process
Maintain positive and frequent communication with Subcontractors providing status updates and business opportunities
Update and keep current the Subcontractor Resource Base
Work with QCells licensing to ensure Subcontractor licensing is accurately captured, reviewed and documented
With support of the Subcontracts Manager/Director and QCells legal as needed, perform reviews of Subcontractor redlines to NDA’s;
Monitor and manage existing NDA’s to ensure all are valid and reissue if expired;
Perform Subcontractor management activities to add newly qualified Subcontractors into company ERP system;
Maintain accurate and complete records in accordance with record retention procedures;
Timely communication with project teams or other disciplines on a Subcontractor’s qualification progress upon request;
Expedition of priority qualifications as needed;
Preparation and completion, including routing for signatures, of deviation forms as needed;
Arrange and chair introduction meetings with Subcontractors and project teams as needed;
Attend and represent SCM Subcontracts at conferences or events with Subcontractors as required;
Regular attendance, in accordance with company's attendance policy and supervisory assignment, is an essential job duty requirement for this position; and
Perform other duties and special projects, as assigned by Management.
Work with Construction, Engineering, Safety, Environmental, and others to ensure that adequate subcontractor resources are available to perform all needed scopes.
Engage with subcontractors on an semi-annual basis
Maintain the Subcontracts Zippering Plan/Database
Update and maintain the Subcontracts Tiering Database
Review and modify the existing process as needed
Required Qualifications
Understanding different scopes of work required to construct a utility scale solar project
Knowledge of basic financial status of a company and how to read a balance sheet
Ability to work on own in a fast pace, professional, team environment with minimal supervision
Excellent organizational skills and attention to detail
Understand schedule deadlines and drive action items toward completion in accordance with required dates/deadlines
Strong verbal and written communication skills
Confidence and ability to interact with people at all levels of the organization
Understanding of construction management software systems (Procore preferred) and SAP basic knowledge + Microsoft Office suite
Able to identify, investigate and solve problems that might arise with order and in timely manner
Preferred Qualifications
3-5 years of experience in Construction Contracts/Subcontracts Management. General knowledge of supply chain management and procurement, as well as construction principles and processes.
SAP Experience preferred
SmartSheet navigation
Business Development experience
Procore Experience preferred
EXAMPLES OF PHYSICAL DEMANDS
Stationary Position: frequently remains stationary up to 90% of the time and sitting up to 8 hours in a day
Move/Traverse: infrequently bend, stand, stoop and/or walk
Carry Weight: infrequently carry weight and/or lift objects (light to heavy) weighing up to 10 pounds
Hearing and Speech: frequently communicates with the ability to hear and talk on a regular basis with employees, coworkers, and all personnel matters; must be able to exchange accurate information in these situations
Sight: frequent use of sight to detect images on computer, office documents, and office objects near and far
Climb: occasionally ascends/descends on stairway to get to office upper and lower floors
Travel: up to 30% as needed
EXAMPLES OF WORK ENVIRONMENT
Regular professional, office business setting
Noise level ranges from low to moderate (if in office setting)
Noise level ranges from moderate to high (if on construction worksite)
Under the Office Mobilization Plan (OMP) policy, the role may transition to a hybrid arrangement, as determined by business needs and the Head of Department
Hanwha Qcells is proud to be an at-will Equal Opportunity Employer and prohibits discrimination against race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, pregnancy, citizenship, disability, protected veteran status and any other classification protected by applicable federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
It is important to note that the job descriptions provided by Qcells USA Corp are not intended to be comprehensive lists of all duties, responsibilities, or qualifications associated with the positions. Duties and responsibilities may change at any time with or without notice, reflecting our dynamic and evolving work environment.
We are committed to the full inclusion of all qualified individuals. As part of this commitment, Hanwha Qcells will provide reasonable accommodations to all qualified individuals with disabilities to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment. Please contact us to request accommodations at hr-usa@qcells.com.
Nothing in this statement shall imply implicitly or explicitly a guarantee of employment outside our at-will employment opportunity.
This job position is specific to Qcells USA Corp. only and not any other Hanwha affiliates.

Work arrangement
Yes