Full-Charge Bookkeeper & Admin Assistant (Real Estate & E-Commerce)

Overview:
Our client is looking for a Full-Charge Bookkeeper & Admin Assistant (Real Estate & E-Commerce) to own the financial tracking and administrative backbone of a multi-property real estate portfolio and e-commerce operation. In this role, you will have full responsibility for cleaning up historical financial records from inception, maintaining accurate ongoing bookkeeping across personal and business accounts, coordinating with property managers and contractors when needed, and handling entity compliance and administrative tasks. You will work independently with clear systems in place, managing organized OneDrive files and building models that support investor presentations and CPA requirements.
Schedule: Monday - Friday | Flexible hours, occasional availability between 9:00 AM - 5:00 PM Eastern Time (20 work hours per week)
Responsibilities:
Review all credit card and bank statements from the first expense ever incurred and categorize income and expenses relevant to the real estate portfolio
Maintain detailed financial tracking models for both real estate and e-commerce businesses to support investor marketing and tax preparation
Separate business expenses charged to personal accounts from personal expenses on business accounts for accurate CPA reporting
Communicate with property managers and contractors as needed regarding payments, invoices, and operational issues
Organize and maintain all invoices, LLC formation documents, legal documents, and business records in a structured OneDrive system
Manage ongoing compliance, legal filings, and administrative requirements for multiple LLCs and S-corps
Handle ad hoc administrative tasks including payroll setup, state registration, vendor coordination, and onboarding support
Save and file documents in appropriate folders and maintain organized shared drive structure
Make occasional phone calls to insurance companies, mortgage companies, or service providers during Eastern business hours when issues arise
Provide accurate record keeping that meets CPA standards for tax deductions and investor reporting
Requirements:
Proven bookkeeping experience with ability to reconcile accounts and categorize transactions accurately
Experience separating personal and business expenses across multiple accounts and credit cards
Strong organizational skills with experience maintaining structured digital file systems
Proficiency with financial tracking models and spreadsheets
Ability to work independently with minimal supervision on detailed financial cleanup projects
Excellent communication skills for coordinating with property managers, contractors, and service providers
Comfortable making occasional phone calls to US-based companies during Eastern business hours
Experience with administrative tasks including compliance, legal filings, and vendor management
Nice-to-Have Qualifications:
Experience in real estate property management accounting
Hands-on exposure to multiple business entities (LLCs, S-corps) and understanding entity-level compliance
Proficiency with OneDrive or similar cloud-based document management systems
Background in supporting CPA firms or preparing financial records for tax purposes
Knowledge of e-commerce business bookkeeping
Familiarity with payroll setup and state registration processes
Why Join This Team?
Work with a rapidly scaling real estate investor who values organization and accuracy
Flexible schedule with mostly asynchronous work that you can complete on your own time
Opportunity to grow into a full-time role as the portfolio expands with more properties and businesses
Clear systems and organized processes already in place with detailed shared drives
Long-term stable position with potential to expand responsibilities as new businesses are acquired
Work directly with the business owner with autonomy to manage your own workflow
Independent Contractor Perks:
Permanent work from home
Immediate hiring
Note:
Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.
One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.

Work arrangement
Yes