HVAC Bookkeeper and Administrative Support Specialist - Ascora

Job Overview:
Are you an experienced bookkeeper with strong Ascora expertise looking to take ownership of key financial and operational systems?
As a HVAC Bookkeeper and Administrative Support Specialist, you will manage bank reconciliations, build productivity dashboards, and run essential backend reporting for a high-volume trade business. We are seeking someone with proven bookkeeping skills, familiarity with Australian business practices (including GST reporting), and ideally a background in the HVAC or field service industries. Apply today to play a pivotal role in driving operational efficiency and supporting business growth!
Client Overview:
Our client is a residential heating and cooling company based in Adelaide, South Australia. They operate with a team of three field technicians and handle high-volume seasonal demand during peak summer months. The business uses Ascora job management software to coordinate scheduling, quoting, invoicing, and technical support.
Schedule:
Monday - Friday, 0:00 AM/PM - 0:00 AM/PM Australian Central Daylight Time (Adelaide) (00 work hours per week)
Responsibilities:
Complete bank reconciliations consistently to keep financial records accurate and up to date
Run regular reports in Ascora job management software to verify technician compliance and workflow accuracy
Build and maintain performance scoreboards showing job values, time utilization, and key metrics for field staff
Monitor technician activity and flag any discrepancies or areas needing attention
Support invoicing and quoting processes during high-volume periods
Identify opportunities to streamline reporting and administrative workflows
Maintain organized documentation of processes and recurring tasks
Provide reliable backend support during seasonal demand surges
Requirements:
Proven experience with bank reconciliation and bookkeeping tasks
Proficiency with job management or scheduling software (Ascora experience is a strong advantage)
Ability to create dashboards and scorecards from raw data
Strong attention to detail and accuracy in financial record-keeping
Comfortable working independently with minimal supervision
Reliable internet connection and ability to work remotely
Excellent communication skills for coordinating with Australia-based team
Qualifications:
Bonus if you have experience in the HVAC, trades, or field service industries
Familiarity with Australian business practices and GST reporting
Experience building custom reports or dashboards in job management platforms
Experience supporting seasonal businesses with fluctuating workloads
Why Join This Team:
Work remotely with flexible part-time hours that complement your schedule
Support a growing residential service business during their busiest season
Gain autonomy over backend operations with room to optimize and improve processes
Collaborate with a small, focused team that values consistent support
Opportunity for ongoing work as the business identifies additional backend tasks
Month-to-month engagement with no long-term contract lock-in
Independent Contractor Perks:
Permanent work from home
Immediate hiring
Note:
Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.
One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.

Work arrangement
Yes